Custodians of the Lock Combinations of Vaults, Steel Safes and Filing Cabinets with Safes

March 8, 1977 REVENUE ADMINISTRATIVE ORDER NO. 02-77 SUBJECT : Custodians of the Lock Combinations of Vaults, Steel Safes and Filing Cabinets with Safes TO : All Personnel in Custody of Vaults, Steel Safes, Filing Cabinets with Safes and Others Concerned In order to achieve maximum safeguards from possible leakage of the lock combinations of vaults, steel safes and filing cabinets with safes, the lock combinations of said receptacles shall henceforth be submitted to the following: 1. The lock combinations of all vaults whether in the National Office or in the Regional Offices shall be submitted to the Commissioner; 2. The lock combinations of steel safes utilized in Metro Manila shall be submitted to Assistant Commissioner Lauro D. Abrahan; 3. The lock combinations of filing cabinets with safes utilized in Metro Manila shall be submitted to the Revenue Service Chief (Administrative); and 4. The lock combinations of all steel safes and filing cabinets with safes in the Regional Offices outside of Metro Manila shall be submitted to the Regional Director. All personnel concerned are directed to submit the lock combinations of all the receptacles subject of this Order to the corresponding officials within ten (10) days from receipt by them of a copy of this Order. All personnel, such as the Revenue Service Chief (Administrative), Chiefs of Branches and others who may have been previously designated as the custodians of the lock combinations of the receptacles herein covered are directed to submit the lock combinations now under their custody to the respective custodians thereof as designated in this Order also within ten (10) days from their receipt of a copy thereof. Compliance with this Order is enjoined. EFREN I. PLANA Acting Commissioner of Internal Revenue TAN 1456-040-3 ANNEX February 25, 1977 MEMORANDUM for: The Commissioner This refers to the verbal instruction of the Commissioner to ascertain who are the personnel who are in possession of vaults and to whom the number combinations thereof are submitted, both in the national and regional offices. The following are in possession of vaults: 1. Eduardo Pamittan Chief, Accountable Forms Division, four (4) vaults. The vault combinations were submitted to the Revenue Service Chief (Administrative), on February 17, 1977. 2. Felicidad Viray Chief, Assessment Branch, Q.C., two (2) vaults. The vault is not yet being operated as, according to Mrs. Viray, the combinations have not as yet been officially turned-over to her. 3. Administrative Branch, Q.C. One (1) vault, also not yet operated because the vault combination had not as yet been officially turned-over. It would appear that the combination of the vaults in the Assessment Branch and Administrative Branch of Quezon City will be submitted to the Revenue Service Chief (Administrative) if the case of Mr. Pamittan shall be followed. cdta With respect to these vaults, considering the value of the things or articles that are to be contained therein, as well as their importance, it is felt that the combinations thereof should be in the possession of somebody where security from leakage thereof can be best protected. For this purpose, it is believed that the combination of the seven (7) existing vaults should be submitted to the Commissioner. There are also several possessors of steel safes. Finding shows that the combinations of some steel safes are submitted to the Revenue Service Chief (Administrative) even if the safe is in the regional office. In most cases, the combinations of safes in the regional offices, including filing cabinets with safes, are submitted to the Chiefs, Administrative Branches. It is also felt that, with respect to safes and filing cabinets with safes utilized by Collection Officers in Metro Manila, the combinations thereof should be submitted to the Assistant Commissioners. However, all safes and filing cabinets with safes in the regional offices, considering the factor of distance, should be submitted to the Regional Director. SIMEON B. PRUDENCIO Revenue Service Chief (Inspection) TAN 1460-943-2