Reorganization of the Property Division

May 2, 1969 REVENUE ADMINISTRATIVE ORDER NO. 02-69 SUBJECT : Reorganization of the Property Division Pursuant to Revenue Administrative Order No. 6-68 dated November 29, 1968, re-defining, among others, the functions of the divisions of the Administrative Services Department, the Property Division is hereby re-structured with a re-alignment of functions. The Property Division shall have the following sections: a. Procurement Section b. Warehousing Section c. Records Section d. Shipping Section e. Motor Pool Section PROCUREMENT SECTION This section is responsible for the procurement of supplies, materials, equipment and other items needed by, and for the use of, the different units of organization of the Bureau. It shall keep an up-to-date price index of all items commonly used by the Bureau and up-to-date list of all sources of supplies, materials and equipment. May undertake such other functions as may be assigned from time to time. cdpr WAREHOUSING SECTION This section is responsible for the receipt of all supplies, materials, equipment and other items purchased by the Bureau, and for the proper storage of supplies and materials to prevent loss, deteriorations and waste. It shall maintain stock and ledger cards to record stock-on-hand and requisition and issue register to record all issuances of supplies, materials and equipment made to the various BIR offices and units. It shall keep an up-to-date record of balances of stock, submit recommendations regarding the consumption needs of the Bureau and extracts monthly subsidiary trial balances of supplies and materials and equipment in accordance with accounts classification of the Bureau. May undertake such other functions as may be assigned from time to time. RECORDS SECTION This section is responsible for maintaining an accurate consolidated inventory of all accountable property acquired by the Bureau, as well as the other records of the Division. It shall prepare the monthly and other records required of the Division. It shall attend to the numbering and recording of all BIR accountable property and the disposing of condemned and unserviceable equipment and materials as well as cause the repair and re-conditioning of effective equipment. May undertake such other functions as may be assigned from time to time. SHIPPING SECTION This section is responsible for the packing or crating, hauling, shipping, and transporting of supplies, materials and equipment to different organizational units of the Bureau; prepares needed documents for the purpose. May crate personal effects and belongings of personnel subject to transfer from one station town to another and cause the shipment of the same. It is also responsible for the janitorial, security and messengerial needs of the division. May undertake such other functions as may be assigned from time to time. MOTOR POOL SECTION This section is responsible for servicing, overhauling and repair of all BIR vehicles and for setting up standards for proper use and preventive maintenance of official vehicles. May undertake such other functions as may be assigned from time to time. The Publications Section and the Forms Section are hereby transferred to the General Services Division and the Accountable Forms Division. This Order shall take effect immediately. LibLex (SGD.) MISAEL P. VERA Commissioner of Internal Revenue APPROVED: (SGD.) EDUARDO Z. ROMUALDEZ Secretary of Finance July 9, 1969