Guidelines for the Abolition of the Data Processing Center and the Regional Data Processing Centers of Revenue Regions IV-A and IV-B and the Transfer of Data Processing Functions to the Revenue Information Systems Services, Incorporated

March 22, 1983 REVENUE ADMINISTRATIVE ORDER NO. 01-83 SUBJECT : Guidelines for the Abolition of the Data Processing Center and the Regional Data Processing Centers of Revenue Regions IV-A and IV-B and the Transfer of Data Processing Functions to the Revenue Information Systems Services, Incorporated TO : All Revenue Officers and Others Concerned A. SCOPE Pursuant to Executive Order No. 873 dated February 16, 1983, the Data Processing Center (DPC) which was created by virtue of Revenue Administrative Order No. 6-64 dated August 1, 1964 together with the Regional Data Processing Center of Revenue Regions IV-A and IV-B established pursuant to Revenue Administrative Order No. 1-80 dated July 3, 1980 are hereby abolished. Their functions shall be contracted to and performed by Revenue Information Systems Services, Inc. (RISSI) . cdt B. DPC PERSONNEL a. All positions and items of the DPC and the Regional DPC's are hereby abolished effective 1 April 1983. b. DPC personnel of the BIR who are qualified to retire under either R.A. 1616 or R.A. 660, as amended, or P.D. 1146 shall be retired unless there are vacant items to which they are qualified to transfer. c. All revenue officers and employees who are not qualified to retire under any of the aforestated laws and are separated or removed from the service by reason of the abolition, shall be granted a gratuity at a rate equivalent to one month's salary for every year of continuous satisfactory service rendered, or the nearest fraction thereof favorable to them on the basis of the latest salary received but not to exceed twelve months: Provided , That civil service eligibles who meet the qualification requirements of the Bureau shall be allowed to occupy available vacant positions. Provided , further, That anyone who is separated from the Bureau shall be paid the cash equivalent of his/her accrued vacation and sick leave credits, if any, to be computed in accordance with existing rules. acd d. DPC personnel who are not absorbed by BIR shall cease to receive their salaries effective April 1, 1983 but they shall commence to be employed on a probationary basis by RISSI subject to qualification and performance standards set by RISSI. Those absorbed by BIR shall clear their accountabilities and shall be deemed appointed to their new positions effective 1 April 1983. They shall not assume their new positions until they are cleared as aforestated but in no case later than April 30, 1983. e. Contractual and casual employees shall cease to be connected with BIR effective April 1, 1983. Those who can still be absorbed by RISSI shall commence to be employed on a probationary basis by RISSI as of April 1, 1983 provided they meet the qualification and merit standards of RISSI. f. The Personnel Division of the Bureau, in coordination with the Accounting and Budget Division shall compute the benefits due the revenue officers and employees, including casuals, and shall oversee the distribution and payment of the same: Provided , That payment of benefits shall be subject to the usual accounting and auditing requirements. g. For the implementation of paragraphs b and c, the sum necessary to pay the above-mentioned personnel shall be taken from funds allocated for the purpose by Executive Order No. 873 out of the Retirement Gratuity Fund and other funds provided for the purpose by the Office of Budget and Management. aisa dc C. EQUIPMENT AND FACILITIES a. The following shall be inventoried and entrusted to RISSI: 1. All equipment, which shall include but not limited to computer hardware, software, tapes and disk packs. 2. Supportive facilities like buildings, vehicles, office equipment and furniture that RISSI may accept to be necessary and usable. 3. Consumable items like continuous forms, ribbons, tapes, diskettes, stationery, and the like. cd Items 1 and 2 shall continue to be owned by BIR but shall be used by RISSI for its operations. b. In order to effectuate an orderly and smooth transfer of facilities and equipment, there is hereby created an Inventory Committee which shall be composed of the following: 1. Mr. Alfredo Muoz Chairman Representing the Commissioner of Internal Revenue 2. Mr. Jose A. Resurreccion Vice-Chairman Representing Personnel & Administrative Service 3. Mr. Luis C. Liwanag II Member Representing RISSI 4. Mr. Emilio S. Pile, Jr. Member Representing DPC Support Services Division 5. Ms. Anceli Cajucom Member Representing Fiscal Control Division c. The committee shall perform the following functions: 1. Prepare a complete physical inventory of building fixtures, vehicles, furniture, office equipment and other equipment such as computer hardware, software, tapes, disks, etc. not later than 20 March 1983; 2. Implement all memoranda, orders and circulars relative to the orderly and smooth transfer of equipment, vehicles, and building. d. RISSI shall shoulder the following expenses: 1. Expenses necessary and incident to the maintenance of the building, equipment and furniture assigned and entrusted to RISSI; 2. Rental costs of hardware, software, and other equipment; cd 3. Cost of electricity and water consumed by it in the course of its operations but BIR shall pay for the same for a period of three (3) months after the effectivity of this Order or until the operation and finance of RISSI shall have stabilized. 4. Janitorial and security services starting January 1, 1984. 5. Other direct expenses necessary to operate the Data Processing Center such as salaries, wages, supplies and materials. D. RISSI'S RELATIONSHIP WITH BIR a. RISSI shall perform the functions of the abolished Data Processing Center and such other systems or projects that may be assigned to it. b. To prevent duplication of efforts and wastage of resources, all computerized systems development proposals, computer hardware and software acquisitions, form designs, etc., must be coursed to the Office of the Commissioner for referral to RISSI. c. Requests for redesign of systems, reprogramming, suggestions for improvement, and ad hoc requests shall also be referred to the Office of the Commissioner for study and determination of cost by RISSI. d. Only authorized BIR personnel shall be allowed entry or access to RISSI assigned premises. Violators shall be subjected to disciplinary action. e. Receipt of all documents, tapes and other media forwarded by BIR for data capture and processing must be duly acknowledged by authorized RISSI personnel. BIR personnel must likewise duly acknowledge receipt of reports and documents submitted or returned by RISSI. E. EFFECTIVITY This Administrative Order shall take effect immediately . cda RUBEN B. ANCHETA Acting Commissioner