Acceptance of Payment of Internal Revenue Taxes, Timely and Intact Remittance/Deposit of Collections to the Authorized Government Depository Bank (AGDB) and Preparation of Required Reports by Revenue Collection Officers (RCOs)/Special Collecting Officers (SCOs)/Collection Officers (COs)

May 19, 2015 OPERATIONS MEMORANDUM NO. 2015-06-01 TO : All Regional Directors ATTENTION : All Chiefs, Collection and Finance Division All Revenue District Officers All Revenue Collection Officers/Special Collecting Officers All Others Concerned SUBJECT : Acceptance of Payment of Internal Revenue Taxes, Timely and Intact Remittance/Deposit of Collections to the Authorized Government Depository Bank (AGDB) and Preparation of Required Reports by Revenue Collection Officers (RCOs)/Special Collecting Officers (SCOs)/Collection Officers (COs) Despite of the issuance of various policies, guidelines and procedures on the acceptance of payment of internal revenue taxes, timely and intact remittance/deposit of collections to the Authorized Government Depository Bank (AGDB) and the preparation of required reports by Revenue Collection Officers (RCOs)/Special Collecting Officers (SCOs)/Collection Officers (COs), this Office still received reports from concerned officials/officers of the Bureau of Internal Revenue (BIR) and Commission on Audit (COA) on the following violations committed by some RCOs/SCOs/COs: ETHIDa 1. Non-compliance on the timely and intact remittance/deposit of collections to the AGDB; 2. Acceptance of cash payment in excess of P20,000.00 limit/threshold by collection officers during specified deadlines in areas where there are Authorized Agent Banks (AABs); 3. Non-recording of daily collections and deposits to Cash Receipt Record/Book to readily determine their accountability; and 4. Non-compliance with the preparation of the required Report of Accountability for Accountable Forms (RAAF) for collection officers using manual Revenue Official Receipts (RORs). Relative to the timely and intact remittance/deposit of collections to the AGDB, all concerned officials/officers and employees are hereby reminded that Revenue Memorandum Order (RMO) No. 21-2014 dated June 2, 2014 has provided the revised policies, guidelines and procedures on the frequency of deposits of internal revenue tax collections to AGDB and the applicable sanctions/penalties for violations thereof. Likewise, relative to the limitation on the acceptance of tax payments in cash or in checks thru collection officers during specified deadlines in areas where there are Authorized Agent Banks (AABs), Section II of RMO No. 8-2009 dated March 9, 2009 states that "The issuance of RORs shall be limited to tax payments, in cash not exceeding the amount of twenty thousand pesos (Php20,000.00) per return." However, there shall be no limit on the amount if payment is made thru checks. It should be noted, however, that in areas where there is no AAB and the only available channel of payment is thru RCOs/SCO/CO, there is no limitation in the amount of cash to be accepted as payment for internal revenue taxes. All concerned officials/officers, employees and others concerned are also hereby reminded that pursuant to Section V.C.I Item 1 of RMO No. 8-2013 dated March 27, 2013, the RCO/SCO/CO shall record in the Cash Receipts Book the summary of daily collections and deposits, as well as the series of eReceipts issued, for presentation during the spot audits conducted by COA, Regional Finance Division, Regional Internal Audit Team, and the Performance Evaluation Division. Moreover, in RMO No. 6-2013 dated February 28, 2013 relative to the policies and guidelines on the preparation and submission of inventory report of all unused ROR and Official Receipt (OR) and reissuance thereof in line with the nationwide implementation of Mobile Revenue Collection Officers System (MRCOS), all concerned are reminded that a RAAF and Stock Position Sheet shall be required for all subsequent requisitions of ROR and Accountable Forms AF51 blank forms from the Accountable Forms Division-National Office. In view of all the foregoing, all concerned are reminded that the imposition of the corresponding penalties/sanctions stated in Revenue Memorandum Circular No. 74-2015 for non-compliance to the existing policies and guidelines in the acceptance and processing of tax payments by collection officers shall be strictly enforced. For your guidance and strict compliance. (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue