An Ordinance Amending Certain Articles of City Ordinance No. 64, Series of 2007 Otherwise Known as "Olongapo City 2007 Revenue Code"

July 10, 2008 BIR MEMORANDUM TO : All Revenue Officials and Employees Concerned SUBJECT : Moratorium on the Filling of Regular Positions and Hiring of New Personnel, Authority to Renew Appointments/Contracts, and Prohibition on the Rehiring of Affected Personnel Who Opted to Retire/Be Separated from the Service Under E.O. 366 For the information and guidance of all concerned, please disseminate in all Bureau Offices the attached copy of DBM Circular Letter No. 2008-7 signed by Secretary Rolando G. Andaya, Jr. dated June 2, 2008 relative to the above-mentioned subject matter. You are enjoined to post the copy of this issuance in your Office Bulletin Board, or in a conspicuous place within your Office, to ensure that it shall be given the most extensive publicity possible. (SGD.) CELIA C. KING OIC-Deputy Commissioner Resource Management Group ATTACHMENT June 2, 2008 DBM CIRCULAR LETTER NO. 07-08 FOR : Heads of Departments and Agencies of the Executive Branch, Including Government-Owned and/or -Controlled Corporations (GOCCs), Government Financial Institutions (GFIs), and All Others Concerned SUBJECT : Moratorium on the Filling of Regular Positions and Hiring of New Personnel, Authority to Renew Appointments, Contracts, and Prohibition on the Rehiring of Affected Personnel who Opted to Retire/Be Separated from the Service Under E.O. 366 1.0 Purpose This Circular Letter is being issued to: 1.1 Reiterate the continuing moratorium on the filling of vacant regular/permanent/itemized positions by Departments/Agencies/GOCCs/GFIs of the Executive Branch and the hiring of new casuals/contractuals, including personnel on consultancy/emergency/job order basis, while their respective Rationalization Plan has not yet been approved; IAETSC 1.2 Extend the authority of Department Secretaries/Agency Heads to renew the appointments of personnel on casual/temporary status and the contracts of personnel under contractual/consultancy/emergency/job order basis for a specific period; and 1.3 Prohibit the rehiring of affected personnel who opted to retire/be separated from the service under E.O. 366 in any agency of the Executive Branch, including in GOCCs/GFIs. 2.0 Guidelines Moratorium on the Filling of Positions/Hiring of Personnel 2.1 The moratorium on the filling of regular/permanent/itemized positions, either through original appointment, promotion, transfer or reemployment, and the hiring of new casuals/contractuals, including personnel on consultancy/emergency/job order basis, shall continue to be implemented in all Departments/Agencies/GOCCs/GFIs of the Executive Branch whose Rationalization Plan has not yet been approved by this Department, consistent with Section 7 of Executive Order No. 366 and Section 13.a of its Implementing Rules and Regulations, as reiterated under DBM Circular Letters No. 2005-08 dated 03 June 2005, 2006-02 dated 05 January 2006, 2006-09 dated 20 June 2006, 2006-15 dated 27 November 2006, 2007-08 dated 28 May 2007, and 2007-12 dated 12 December 2007. acEHCD The temporary suspension shall not apply to teaching positions, medical and allied medical items in hospitals and other medical facilities servicing agency clients, as well as to uniformed positions in the Departments of National Defense, Interior and Local Government, Transportation and Communications, and Environment and Natural Resources. However, medical and allied medical positions which primarily provide service to agency personnel are covered by the moratorium. Authority to Renew Appointments/Contracts 2.2 Department Secretaries/Agency Heads shall be allowed to renew the appointments of personnel on casual/temporary status and the contracts of personnel under contractual/consultancy/emergency/job order basis for the period that the Department/Agency is undergoing rationalization activities, but not to go beyond one (1) month after the approval of the agency's Rationalization Plan or 31 December 2008, whichever comes earlier, except those personnel whose authorized period of hiring should not go beyond 30 June 2008 and those with specific deliverables for a set timeframe, subject to pertinent budgetary, civil service, accounting and auditing rules and regulations. SEIcHa In the renewal of the appointments/contracts of personnel, the following provisions shall apply: a. For National Government Agencies, the funds appropriated for the purpose are sufficient and the action would not entail additional budgetary release or realignment of non-Personal Services (PS) funds to PS; DIETcH b. In the case of GOCCs, funds for the purpose shall be charged against internally-generated funds/project funds included in the Board-approved Corporate Operating Budget; c. The maximum number of personnel whose contracts/appointments would be renewed shall not exceed the actual employees at the start of the Department/Agency's rationalization efforts, as adjusted by the DBM-authorized hiring of new/additional personnel; and d. There shall be no new hiring and/or replacement of resigned/retired/separated/terminated/regularized staff. aSHAIC 2.3 The renewal of appointments/contracts of personnel for projects with DBM-approved staffing pattern shall be limited to the existing number of authorized positions and to the set timeframe for hiring. Policy on Rehiring of Retired/Separated Personnel 2.4 Government personnel who opted to retire/be separated from the service as a result of the rationalization efforts of their Department/Agency could no longer be appointed nor hired in any agency of the Executive Branch, including in GOCC/GFIs, except in teaching positions in educational institutions and in medical and allied medical items in hospitals, within a period of five (5) years. Reemployment in any Branch of Government shall be considered as new entry to the civil service. acCETD 2.5 The provision of consultancy services by government personnel who voluntarily retired/separated shall be governed by Section 7 of R.A. 6713 or the Code of Conduct and Ethical Standards for Public Officials and Employees dated 20 February 1989. 3.0 Responsibility Clause It shall be the responsibility of the Department Secretaries and equivalent Agency Heads to strictly implement the provisions of this Circular Letter. HaTAEc 4.0 Applicability Clause The provisions of this Circular Letter shall be applicable until revoked. 5.0 Effectivity This Circular Letter shall take effect upon its publication in a newspaper of general circulation. DTAcIa (SGD.) ROLANDO G. ANDAYA, JR. Secretary Published in the Official Gazette, Vol. 104, No. 35, Page 5908 on September 1, 2008.