2009 Search for Outstanding Public Officials and Employees

February 12, 2009 DOF MEMORANDUM FOR : Heads of Offices This Department Heads of Bureaus/Attached Agencies Department of Finance SUBJECT : 2009 Search for Outstanding Public Officials and Employees Attached for information and guidance is a copy of Memorandum Circular No. 3, s. 2009 dated 29 January 2009 of the Civil Service Commission on the above-captioned subject. (SGD.) LOURDES Z. SANTIAGO Director IV Central Administration Office ATTACHMENT January 29, 2009 CSC MEMORANDUM CIRCULAR NO. 003-09 TO : Heads of Constitutional Bodies; Departments, Bureaus and Agencies of the National Government; Local Government Units; Government-Owned or Controlled Corporations; and State Colleges and Universities SUBJECT : 2009 Search for Outstanding Public Officials and Employees The Civil Service Commission (CSC), as the designated Honor Awards Program (HAP) Secretariat mandated in the 1987 Philippine Constitution, Executive Order Nos. 292 and 508, series of 1992, as amended by Executive Order No. 77, s. of 1993 and Republic Act No. 6713, hereby announces the commencement of the 2009 Search for Outstanding Public Officials and Employees. Three awards categories namely: the Presidential or Lingkod Bayan Award, the Outstanding Public Officials and Employees Award or the Dangal ng Bayan Award, and the CSC Pagasa Award are at stake to public service exemplars in line with the Commission's advocacy of promoting a culture of excellence and of recognizing and rewarding women and men either for outstanding performance, contribution and achievements or for consistent manifestation of exemplary ethical behavior in the public service. Nominations for the Search may now be submitted to any of the Commission's regional and provincial/field offices or to the HAP Secretariat, Public Assistance and Information Office, Constitution Hill, Diliman, Quezon City. Previous years' nominees who have not been named winners may again submit their nominations. Additional program information, i.e. , 2009 HAP Guidelines, program flyer and nomination forms may be secured at any of CSC's offices nationwide or downloaded at the CSC website www.csc.gov.ph. Inquiries may be also fielded to the HAP Secretariat at telephone numbers 931-7993, 932-0381, 932-0111; or Text CSC 0917-839-8272. Deadline for submission of nominations is on March 31, 2009. (SGD.) RICARDO L. SALUDO Chairman HAP Form No. 1 Nomination Form for Outstanding Work Performance HAP Form No. 1-A Information on Team/Group Members Required Nomination Documents Nomination folders should contain the following documents and must be submitted in six copies (1 original and 5 certified photocopies): cHEATI 1. Properly accomplished nomination form, filled out in a brief and concise manner. There are two categories of nomination under the HAP: a. Nomination for Outstanding Work Performance to be accomplished by nominator for the Presidential Lingkod Bayan and CSC Pagasa Awards using HAP Form No. 1 for individual nomination and HAP Form No. 1-A for group nomination; and b. Nomination for Exemplary Conduct and Ethical Behavior to be accomplished by nominator for the Outstanding Public Officials and Employees Award or the Dangal ng Bayan Award using HAP Form No. 2. The summary of accomplishments should be certified/signed by the nominee, nominator, the Program on Awards and Incentives for Service Excellence, whether in the national, provincial or regional level and the agency head. 2. CS Form 212 or Personal Data Sheet of the nominee/s with passport size (1 1/2" x 2") photo with nametag taken within the last six (6) months. 3. Certification and/or copy of the Minutes of the Deliberation on the nomination by the office, provincial, regional or central PRAISE Committee, except for nominations of Heads of Departments/Agencies. 4. Certification issued by the nominee that he/she has not been found guilty of any administrative or criminal offense involving moral turpitude nor has any pending administrative or criminal case against him/her at the time of nomination. In case of posthumous nomination, the highest ranking Administrative Officer (AO) or Legal Officer shall issue the certification. 5. Detailed information on dismissed case/s, if any. 6. Copy of the 2007 or 2008 Statement of Assets, Liabilities and Networth of the nominee certified by the highest ranking AO in the employing agency. (For individual nominees) 7. 2009 BIR Tax Clearances (for individual nominees) valid during the nomination period. 8. Photocopies of nominee's clippings, news items, pictures and other documents to support the nomination. 9. Clearances issued in the last three months from the following agencies in the nominee's locality: National Bureau of Investigation Office of the Ombudsman ATEHDc For group nominees using HAP Form No. 1-A, list of names of team members, including those who do not squarely meet the qualification requirements, with the following information certified by the highest ranking Administrative Officer or Program on Awards and Incentives for Service Excellence (PRAISE) Committee Chairperson of the Office or Agency, whether in the national, provincial or regional level, and the agency head: Position and Agency (if nominees belong to different agencies) Contribution/s of each nominee (including those of disqualified member/s) to the group's accomplishments Performance rating for the last two rating periods Reason for disqualification of the member/s, if there is/are any, and For appointive Barangay officials/employees, Certification issued by the Barangay Chairperson that the nominee meets the conditions provided under CSC Resolution No. 01-1352 dated August 10, 2001. Any misrepresentation made in any of the documents submitted shall be a ground for disciplinary action against the certifying nominee/authority. All nomination documents submitted shall be considered as records of the Commission, thus, shall no longer be returned to the nominee. HAP Form No. 2 Nomination Form for Exemplary Conduct and Ethical Behavior Required Nomination Documents Nomination folders should contain the following documents and must be submitted in six copies (1 original and 5 certified photocopies): 1. Properly accomplished nomination form, filled out in a brief and concise manner. There are two categories of nomination under the HAP: a. Nomination for Outstanding Work Performance to be accomplished by nominator for the Presidential Lingkod Bayan and CSC Pagasa Awards using HAP Form No. 1 for individual nomination and HAP Form No. 1-A for group nomination; and b. Nomination for Exemplary Conduct and Ethical Behavior to be accomplished by nominator for the Outstanding Public Officials and Employees Award or the Dangal ng Bayan Award using HAP Form No. 2. The summary of accomplishments should be certified/signed by the nominee, nominator, the Program on Awards and Incentives for Service Excellence, whether in the national, provincial or regional level and the agency head. IHEaAc 2. CS Form 212 or Personal Data Sheet of the nominee/s with passport size (1 1/2" x 2") photo with nametag taken within the last six (6) months. 3. Certification and/or copy of the Minutes of the Deliberation on the nomination by the office, provincial, regional or central PRAISE Committee, except for nominations of Heads of Departments/Agencies. 4. Certification issued by the nominee that he/she has not been found guilty of any administrative or criminal offense involving moral turpitude nor has any pending administrative or criminal case against him/her at the time of nomination. In case of posthumous nomination, the highest ranking Administrative Officer (AO) or Legal Officer shall issue the certification. 5. Detailed information on dismissed case/s, if any. 6. Copy of the 2007 or 2008 Statement of Assets, and Networth of the nominee certified by the highest ranking AO in the employing agency. (For individual nominees) 7. 2009 BIR Tax Clearances (for individual nominees) valid during the nomination period. 8. Photocopies of nominee's clippings, news items, pictures and other documents to support the nomination. 9. Clearances issued in the last three months from the following agencies in the nominee's locality: National Bureau of Investigation Office of the Ombudsman For group nominees using HAP Form No. 1-A, list of names of team members, including those who do not squarely meet the qualification requirements, with the following information certified by the highest ranking Administrative Officer or Program on Awards and Incentives for Service Excellence (PRAISE) Committee Chairperson of the Office or Agency, whether in the national, provincial or regional level, and the agency head: Position and Agency (if nominees belong to different agencies) Contribution/s of each nominee (including those of disqualified member/s) to the group's accomplishments Performance rating for the last two rating periods Reason for disqualification of the member/s, if there is/are any, and For appointive Barangay officials/employees, Certification issued by the Barangay Chairperson that the nominee meets the conditions provided under CSC Resolution No. 01-1352 dated August 10, 2001. TIEHDC Any misrepresentation made in any of the documents submitted shall be a ground for disciplinary action against the certifying nominee/authority. All nomination documents submitted shall be considered as records of the Commission, thus, shall no longer be returned to the nominee. SCOPE OF THE PROGRAM The Honor Awards Program shall apply to all officials and employees in the career service and non-career service of the government. This includes appointive barangay officials and employees recognized as government employees pursuant to the conditions set under CSC Resolution No. 01-1352 dated August 10, 2001. However, employees whose nature of employment fall either under job order or contract of service are excluded from the coverage of the program. CATEGORIES OF AWARD A. Presidential Lingkod Bayan Award conferred on an individual or group of individuals for exceptional or extraordinary contributions resulting from an idea or performance that had nationwide impact on public interest, security and patrimony. The contributions may be a suggestion, innovation, invention or superior accomplishment. B. CSC Pagasa Award conferred on an individual or group of individuals for outstanding contribution/s resulting from an idea or performance that directly benefit more than one department of the government though not of such extraordinary or exceptional degree to merit the Presidential Lingkod Bayan Award. The term 'group' shall refer to the following: 1. formal structures to include a section, division, office, service, regional office or even an agency; and 2. two or more individuals bound by a common objective, a task force, a technical group or a special working team formed/created or organized formally or informally to undertake certain projects/programs. For the Presidential Lingkod Bayan Award, the members of the group/team should not exceed fifteen. C. Outstanding Public Officials and Employees Award or the Dangal ng Bayan Award conferred on an individual for performance or extraordinary act or public service and consistent demonstration of exemplary ethical behavior on the basis of his/her observance of the eight norms of behavior provided under Republic Act No. 6713. QUALIFICATIONS Nominated officials and employees, either in individual or group category, must meet the following criteria: cdll 1. Must be in the government service at the time of nomination. Posthumous nominations may be made only for those who died while in the government service and should be formalized within twelve months or one year from the death of the official and/or employee; 2. Have been rated at least VS or its equivalent for the last two consecutive performance rating periods prior to their nominations; and 3. Have not been found guilty of any administrative or criminal offense involving moral turpitude and have no pending administrative or criminal case at the time of nomination. A group or team may be nominated in either the Presidential Lingkod Bayan or the CSC Pagasa Award even if there are member/s who failed to meet squarely the above qualification requirements. Said members, however, shall be excluded from the grant of award, should the team/group be selected as an awardee. Except for elective and appointive barangay officials, all other elective officials are deemed nominated to either the Presidential Lingkod Bayan or the CSC Pagasa Award CRITERIA FOR EVALUATION Presidential Lingkod Bayan and CSC Pagasa Awards a. Noteworthiness of outstanding performance/contribution/s; b. Impact of performance/achievement; c. Reliability and effectiveness; d. Consistency of performance; and e. Demonstrated teamwork, cooperation, camaraderie and cohesiveness (for group/team nominee) Outstanding Public Officials and Employees or the Dangal ng Bayan Award a. Quality and consistency of behavioral performance; b. Impact of behavioral performance; c. Risk or temptation inherent in the work; d. Obscurity of the position; e. Years of service; and f. Other similar circumstances or considerations in favor of the particular nominee. DAHEaT WHO MAY NOMINATE Any individual or organization with extensive knowledge of the outstanding work performance and/or exemplary ethical behavior of the official, employee or group/team may nominate an individual or group of individuals for a specific category in the Honor Awards. PROCEDURE FOR NOMINATION 1. Except those of heads of departments, agencies and elective officials, all nominations must be submitted in the prescribed nomination form to the office, provincial, regional or central Committee on Program on Awards and Incentives for Service Excellence (PRAISE) for the Committee's evaluation. 2. Nomination must be approved and endorsed by the office, provincial or regional PRAISE Committee to the Department/Agency head which, in turn, endorses the nomination to the Honor Awards Program Secretariat through the CSC Field Office/Regional Office. In the absence of a duly constituted and operational PRAISE Committee, the department/agency (office/unit) cannot nominate or endorse nominations of its officials and employees to the Honor Awards Program. In the case of group nominee composed of members from various agencies, the Chairperson of the PRAISE Committee and Agency Head of the lead agency shall approve/endorse the nomination. Department/Agency Head refers to the Department Secretary, President or Chairperson (in constitutional commissions, government financial institutions, other national government agencies and state colleges and universities), and Governor or Mayor (in local government units). Heads of agencies also refer to the following officials: Nominee Endorsing Head of Agency Members/Staff of the Judiciary Supreme Court Chief Justice Members/Staff of the Senate Senate President Members/Staff of the House of Speaker of the House of Representatives Representatives Members/Staff of the Local Vice-Governor/Vice Mayor Sanggunian Governors/Mayors DILG Secretary Punong Barangay City/Municipal Mayor Where the nominee is the Agency Head, endorsement by the superior official is required: SCHTac Nominee Endorsing Head of Agency Department Secretaries Executive Secretary Heads of Bureaus and Department Secretary Agencies attached to or under the Department President of State Universities Chairman, Board of and Colleges Regents President of Corporations Chairman, Board of Trustees or Secretary of the Dept. to which the Corporation is attached 3. The following data or information must be adequately provided: a. List of all the names of team members, including disqualified member/s with their respective positions and contributions attached. For nominations with member/s who failed to qualify, state the reason for his/her/their disqualification. Only members who squarely meet the qualification requirements shall be included in the grant of award if selected as awardee. (For group nomination) b. Highlights of outstanding accomplishments/norms manifested within the last five years. Accomplishments for the previous years may also be presented to establish consistency of nominee's performance or behavior. (For individual nomination) c. Use English in accomplishing the nomination forms. 4. An employee or official may qualify for any of the three awards. However, he/she should be nominated to only one award category in a given year. Honor awardees can still be nominated to the same or to another award five years after conferment of his/her award provided that the nomination is based on a new set of accomplishments and/or exemplary norms/behavior manifested. Nominees who are recipients of national awards given by private organizations/institutions shall be automatically considered for the Search. 5. While agencies are expected to nominate their exemplars, there is no limit to the number of nominees which the agency may field in any of the award categories. SUBMISSION OF NOMINATIONS Nominations for all the three awards must be submitted together with duly accomplished forms and required documents to any Civil Service Commission Regional or Field Office on or before March 31, 2009. DISQUALIFICATION 1. Non-submission of the requirements enumerated in the guidelines; 2. Any misrepresentation of information made in the nomination form and documents submitted; cCSDaI 3. Non-compliance with the instruction in accomplishing the nomination form; and 4. Nominees requesting member/s of the Committee on Awards and/or the Honor Awards Program Secretariat directly and thru their intermediaries special favor or consideration. FORMS OF REWARDS AND INCENTIVES Presidential Lingkod Bayan and Outstanding Public Officials and Employees or the Dangal ng Bayan Awardees. The Lingkod Bayan Awardees, individual and group, shall receive a gold gilded medallion and a plaque containing the citation and signature of the President of the Philippines, P100,000.00 cash reward and other forms of awards and incentives provided for under Section 5 of Executive Order No. 508 entitled "Instituting the Lingkod Bayan Award as the Presidential Award for Outstanding Public Service" dated March 2, 1992. The Outstanding Public Officials and Employees or Dangal ng Bayan Awardees shall receive a trophy designed and executed by the National Artist Napoleon V. Abueva, P100,000.00 cash reward and other forms of incentives and rewards provided for under Section 6, paragraph 3 of Republic Act No. 6713 otherwise known as "Code of Conduct and Ethical Standards for Public Officials and Employees" dated February 20, 1989. CSC Pagasa Awardees The CSC Pagasa Awardees shall each receive a gold gilded medallion, a plaque containing the citation and signature of the Chairman of the Civil Service Commission and a cash incentive of P50,000.00. You may contact the Honor Awards Program Secretariat at Tel. Nos. 931-7993 & 932-0381; Telefax 932-0179 CSC Hotline 932-0111; Text CSC 0917-8398272 Website: www.csc.gov.ph E-mail: [emailprotected], [emailprotected] or visit the CSC Central Offices or any CSC Regional or Field Office nationwide Learn the stories and achievements of past awardees on :