Updated Guidelines in Designating Provincial, City and Municipal Treasurers and Assistant Treasurers

November 10, 2016 DOF DEPARTMENT PERSONNEL ORDER NO. 562-16 SUBJECT : Updated Guidelines in Designating Provincial, City and Municipal Treasurers and Assistant Treasurers In the interest of service, and pursuant to Republic Act No. 7160, otherwise known as the Local Government Code of 1991, Executive Order No. 292, series of 1987, otherwise known as the Administrative Code of 1987, and Civil Service Commission (CSC) Memorandum Circular (MC) No. 05, s. 2005, the following guidelines on the designation of provincial, city and municipal treasurers and assistant treasurers are hereby issued: AIDSTE 1. The following designations shall be issued in case a vacancy occurs in the Office of the Provincial, City or Municipal Treasurer or Assistant Treasurer: a. Acting Treasurer/Assistant Treasurer if the vacancy is permanent, occasioned by the retirement, resignation, transfer, death, dismissal from the service, which is final, and other modes of separation, which are permanent in nature, of the regular incumbent and the proposed designee meets the minimum qualifications required for the position. The designee shall discharge fully the powers and responsibilities of the Provincial, City, Municipal Treasurer or Assistant Treasurer, as a result of permanent vacancy of the position, with the same rights and prerogatives of the concerned position, except the right to receive the salary appurtenant thereto. b. Officer-in-Charge (OIC) Treasurer/Assistant Treasurer if the vacancy is temporary, occasioned by the suspension, leave of absence or official travel exceeding five (5) working days, dismissal from the service, which is not yet final, detail to other station, and other forms of sudden incapacity of the regular incumbent to perform official duties, and the proposed designee meets the minimum qualifications required for the position. The designee shall discharge fully the powers and responsibilities as Provincial, City or Municipal Treasurer or Assistant Treasurer, as a result of temporary vacancy of the position, with the same rights and prerogatives of the concerned position, except the right to receive the salary appurtenant thereto. c. In-Charge of Office (ICO) if the vacancy in the position of Provincial, City or Municipal Treasurer is not exceeding five (5) working days, and the proposed designee meets the minimum qualifications required for the position. As ICO Treasurer, the designee shall perform the duty in a caretaker capacity, which shall be confined only to day-to-day operations and functions of administration of the office, such as signing authority over recurring transactions and mandatory or statutory obligations of the local government unit concerned. SDAaTC 2. Designations of Acting/OIC Treasurer and Assistant Treasurer shall be for a period of one (1) year, unless sooner revoked. As may be applicable, the period of designation shall be synchronized with the period of the absence of the regular incumbent. As a matter of sound policy and when the exigency of service so requires, designations may be extended for a period not exceeding six (6) months, except when: a. The designee for Provincial, City or Municipal Treasurer is the regularly appointed Assistant Treasurer; b. The filling up of the vacant position held by the designee is in process and the designee is considered for the position; c. The incumbent Treasurer or Assistant Treasurer is suspended for a period exceeding one (1) year, wherein the designation may be extended for the remaining period of suspension; d. The incumbent Treasurer or Assistant Treasurer is dismissed from the service, but the decision is not yet final; and e. There is established dearth of qualified employees within the local government concerned. 3. All designations and extension thereof shall be upon the written request of the local chief executive, as well as the concerned Provincial Treasurer in case of designations of Municipal Treasurer and Assistant Municipal Treasurer. Extension of designations shall only be conditioned on the satisfactory performance by the designee during the period of designation pursuant to the approved Strategic Performance Management System. 4. Designations of City and Municipal Treasurers and Assistant Treasurers in the National Capital Region shall be made by the Secretary of Finance. All other designations shall be made by the concerned BLGF Regional Director, and all designations and extension thereof shall be confirmed by the Secretary of Finance or his/her duly authorized representative. 5. Designations shall comply with the requirements of Department Personnel Order No. 335-03, as amended by this Order, and Department Order No. 053.2016 establishing the Standardized Examination and Assessment for Local Treasury Service (SEAL) Program. AaCTcI 6. Effective January 1, 2017, all original designations issued shall cover a period of one (1) year. In the case of the extension of an existing designation, such may still be issued until the maximum period of eighteen (18) months is covered. All Department issuances inconsistent herewith are hereby repealed or modified. This Order shall take effect immediately. (SGD.) CARLOS G. DOMINGUEZ Secretary