Guidelines on the Report of Cash Forecast from National Government Agencies (NGAs)

February 17, 2015 DOF DEPARTMENT ORDER NO. 32-15 TO : All Heads of Departments/Agencies and Other Offices of the National Government, NGAs Disbursing Officers, Chief Accountants, Treasury Regional Directors/Provincial Heads, and All Other Concerned SUBJECT : Guidelines on the Report of Cash Forecast from National Government Agencies (NGAs) 1.0 Basis 1.1 This DOF Circular is issued pursuant to Executive Order No. 55 Series of 2011 mandating the Bureau of the Treasury (BTr) to implement and adopt a Treasury Single Account (TSA) that will allow the National Government (NG) consolidate its cash resources on daily basis and provide a more effective way of managing cash and rationalizing agency bank accounts. 2.0 Objectives 2.1 To prescribe the procedural guidelines on the preparation and submission of the Cash forecast by NGAs to the BTr. 2.2 To ensure predictability in the availability of daily cash balance with Authorized Government Disbursing Banks (AGDBs) and Authorized Agent Banks (AABs) to cover the daily expenditures of the National Government (NG). 2.3 To support the government reforms in the settlement of the payables in a timely and transparent manner. 3.0 Guidelines 3.1 Coverage 3.1.1 The following top spending NGAs are enjoined to implement the provisions of this Department Order starting 1 March 2015: 3.1.1.1 Department of Agriculture (DA) 3.1.1.2 Department of Education (DepEd) 3.1.1.3 Department of Environment and Natural Resources (DENR) 3.1.1.4 Department of Health (DOH) 3.1.1.5 Department of the Interior and Local Government (DILG) AHEDaI 3.1.1.6 Department of Labor and Employment (DOLE) 3.1.1.7 Department of National Defense (DND) 3.1.1.8 Department of Public Works and Highways (DPWH) 3.1.1.9 Department of Social Welfare and Development (DSWD) 3.1.1.10 Department of Transportation and Communication (DOTC) 3.1.2 All other NGAs not included in 3.1.1 hereof shall implement this Circular starting January 1, 2016. 3.2 Cash Forecast Report (CFR) 3.2.1 The Disbursing Officer and/or Chief Accountant shall fill-up the NGA CFR as prescribed in Annex "A" of this Circular. The amounts in the CFR shall be broken down according to type of expenditures/allotment classification ( i.e., Personal Services (PS), Maintenance and Other Operating Expenses (MOOE), Capital Outlay (CO), and Financial Expenses (FinEx). 3.2.2 The amounts indicated in the NGA CFR shall represent the forecasted cash expenditures which shall be forwarded to Annex "B" of this Circular based on corresponding calendar dates and type of expenditures/allotment classification. 3.2.3 The forecasted cash expenditures in the CFR shall exclude non-cash disbursements. 4.0 Submission of CFR 4.1 All NGAs shall submit a three-month rolling cash forecast based on schedule shown in Annex "C" of this Circular. 4.2 NGAs that consolidate their CFR to include those from NGAs' Regional/Provincial Offices shall directly submit their report to BTr-Receipts, Investments and Disbursement Division (BTr-RIDD) while NGAs that prepare decentralized CFR shall submit their reports to BTr Regional Offices (BTr-ROs). 4.3 The CFRs shall be submitted to the concerned BTr units every second Monday of the month preceding report date before 5:00 P.M. through secured email. 5.0 Transitory Provision 5.1 All NGAs indicated in Section 3.1.1 of this Circular shall submit reports on actual disbursements for the month of January 2015 and the forecasted disbursements for the months of February and March 2015 following the format shown in Annex "A." Subsequent submissions shall be based on Annex "C" of this Circular. 6.0 Effectivity 6.1 This Department Circular order shall take effect fifteen (15) days after its publication in the Official Gazette or in a newspaper of general circulation. aIcDCA Approved this 17th day of February 2015. (SGD.) CESAR V. PURISIMA Secretary of Finance Annexes available upon request.