Creation of Special DOF-ADB Bids and Awards Committee

November 24, 2011 DOF DEPARTMENT ORDER NO. 054-11 ( Declared Overtaken by Events by D.O. 29-16 ) CREATION OF SPECIAL DOF-ADB BIDS AND AWARDS COMMITTEE In the exigency of the service, pursuant to Sections 11-14 Republic Act 9184 series of 2002, otherwise known as the "Government Procurement Reform Act", as implemented by Revised Implementing Rules and Regulations (R-IRR), as the Philippines will be hosting the 45th ADB Annual Meeting in Manila from 02 to 05 May 2012 through the Department of Finance, a Special DOF-ADB Bids and Awards Committee, Technical Working Group and Secretariat is hereby created and shall be constituted as follows, to wit: I. BAC Members 1. Atty. Peter Calimag Chairman 2. Atty. Fidel Condrada Vice-Chairman 3. Mr. Rommel Herrera Member 4. Mr. Norberto Malvar Member 5. End User Provisional Member II. Technical Working Group 1. Atty. Erwin Sta. Ana Head 2. Mr. Carlo Baloloy Member 3. Mr. Michael Angelo Aguinaldo Member 4. Ms. Liceria Te Member III. Secretariat 1. Mr. Ryan Tanbengco Head ATaDHC 2. Atty. Lora Mae Inguito Member 3. Mr. Rommel Rivero Member 4. Ms. Rina Maureen Maurera Member 5. Ms. Elna Lorenzo Member 6. Mr. Clarence Bunan Member 7. Ms. Elaine Pajuelas Member 8. Mr. Albert Balais Member IV. Observers 1. Representative from the Philippine Chamber of Commerce and Industry (PCCI) 2. Representative from the Commission on Audit (COA) 3. Representative from the Procurement Watch, Inc. (PWI) 1. SBAC-Technical Working Group The TWG shall provide assistance to the Department special DOF-ADB BAC in terms of technical, financial, legal and other aspects of the procurement at hand. As such, the TWG shall: i. Assist the aforesaid BAC in the conduct of eligibility screening in the short listing of prospective bidders in case of biddings for consulting services; ii. Assist the aforesaid in the evaluation of bids and prepare the accompanying reports for their consideration and approval; iii. Assist the aforesaid in the conduct of post-qualification activities and prepare the post-qualification report for their approval; and iv. Review bid documents and timelines of the procurement process to ensure compliance with the existing laws, rules and regulations. SEcTHA 2. SBAC Secretariat The Secretariat shall have the following functions and responsibilities: i. Prepares the lead Agency Procurement Plan (APP) from the consolidated submitted Project Procurement Plan (PPMP) from various sub-committees created to assist the Executive Steering Committee created under Memorandum Circular No. 15, to make them available for review as indicated in Section 7 of RA 9184 and submission to GPPB and PS-DBM for common-use supplies; ii. Assist the BAC in preparation of the bidding documents, ensuring that the same reflects the requirements of the Sub-Committee and these conform to the standards set forth by RA 9184 and the Bidding Documents prescribed by Government Policy Procurement Board; iii. Prepares related bid documents such as but not limited to: request for quotation, advertise and/or post bidding opportunities, including bidding documents, supplemental bid bulletins and notices of awards; iv. Organize meetings and make all necessary arrangements for BAC meetings and conference; v. Prepares highlights of the meeting, supplemental/bid bulletins and resolutions of the BAC; vi. Take custody of the procurement documents and other records; vii. Manage the sale and distribution of bidding documents to interest bidders; viii. Assist in managing the procurement process; ix. Monitor procurement activities and milestone for proper reporting to relevant agencies when requires; x. Act as the central channel of communications for BAC with end-users, PMOs, other units of the Sub-Committees, other Government Agencies, providers of goods, infrastructure projects and consulting services, observers and the general public; and CcAESI xi. The SBAC, TWG and Secretariat shall give utmost priority to BAC assignments over all other duties and responsibilities, until the requirements from the procurement at hand are completed and shall perform jury duty when so required. All administrative issuances or orders contrary to or inconsistent with this Order are hereby revoked or modified. This order shall take effect immediately and all concerned shall be guided accordingly. (SGD.) CESAR V. PURISIMA Secretary