Implementing Guidelines of Productivity Incentive Benefits for CY 1998

March 15, 1999 DOF DEPARTMENT ORDER NO. 017-99 ( Declared Overtaken by Events by D.O. 29-16) IMPLEMENTING GUIDELINES OF PRODUCTIVITY INCENTIVE BENEFITS FOR CY 1998 Pursuant to Administrative Order (AO) No. 161 dated 06 December 1994 and national Compensation Circular (NCC) Nos. 73 and 73-A dated 27 December 1994 and 01 March 1995, respectively, and Circular Letter No. 3-97 dated 31 January 1997 of the Department of Budget and management, the following guidelines in the granting of Productivity Incentive Benefits (PIB) to employees of this Department shall be adopted: (1) All employees from the different Groups of this Department with satisfactory ratings and above, shall be forced rank (from the highest to the lowest) under the following groups of employees: Top 20% Middle 60% Lowest 20% (2) Top Level Those employees who are ranked within the first 20% shall receive Two Thousand Five Hundred Pesos (P2,500.00) Middle Level Those employees who are ranked within the next 60% shall receive Two Thousand Pesos (P2,000.00) Lowest Level Those employees who are ranked within the lowest 20%, excluding those rated as Unsatisfactory shall receive One Thousand Five Hundred Pesos (P1,500.00) prcd (3) As of 15 March 1999, there are two hundred ninety seven (297) employees (including those from the Asian Development Bank) who submitted their New Performance Appraisal System (NPAS) for two (2) rating periods broken down as follows: Office Number Office of the Secretary (OSEC) 7 Corporate Affairs Group (CAG) 28 Domestic Finance Group (DFG) 41 International Finance Group (IFG) 12 Policy Development & Management Services Group (PDMSG) 108 Revenue Operations Group (ROG) 45 One-Stop Shop & Duty Drawback Center (OSS) 51 Asian Development Bank (ADB) 5 TOTAL 297 (4) No employee got Unsatisfactory rating. (5) Therefore: Number of employees submitted = 297 PIB Ceiling (P2,000.00 x 297) = P594,000.00 Total Amount Available = P594,000.00 (6) For an equitable distribution, employees shall be forced rank per Group as follows: OSEC: No. of employees submitted = 7 PIB Ceiling (P2,000.00 x 7) = P14,000.00 Total Amount Available = P14,000.00 .20 (20%) x 6 = 1.4 = 1 employee .60 (60%)x 6 = 4.2 = 5 .20 (20%)x 6 = 1.4 = 1 7 employees Incentive Scheme 1 x P 2, 500.00 = P2,500.00 5 x P 2,000.00 = P10,000.00 1 x P 1,500.00 = P1,500.00 P14,000.00 1st 20% = 1st = P2,500.00 next 60% = 2nd to 6th @ P 2,000.00ea. = P10,000.00 next 20% = 7th = P1,500.00 P14,000.00 CAG: No. of employees submitted = 28 PIB Ceiling ( P 2,000.00 x 28) = P56,000.00 Total Amount Available = P56,000.00 .20 (20%) x 28 = 5.6 = 6 employees .60 (60%) x 28 = 16.8 = 16 .20 (20%) x 28 = 5.6 = 6 28 employees Incentive Scheme: 6 x P 2,500.00 = P15,000.00 16 x P 2,000.00 = P32,000.00 6 x P 1,500.00 = P9,000.00 P56,000.00 1st 20% = 1st to 6th @ P 2,500ea. = P15,000.00 next 60% = 7th to 22nd @ P 2,000.00ea. = P32,000.00 next 20% = 23rd to 28th @ P1,500.00ea. = P9,000.00 P56,000.00 DFG: No. of employees submitted = 41 PIB Ceiling ( P 2,000.00 x 41) = P82,000.00 Total Amount Available = P82,000.00 .20 (20%) x 41 = 8.2 = 8 employees .60 (60%) x 41 = 24.6 = 25 .20 (20%) x 41 = 8.2 = 8 41 employees Incentive Scheme: 8 x P 2,500.00 = P20,000.00 25 x P 2,000.00 = P50,000.00 8 x P 1,500.00 = P12,000.00 P82,000.00 1st 20% = 1st to 8th @ P 2,500.00ea. = P20,000.00 next 60% = 9th to 33rd @ P 2,000.00ea. = P50,000.00 next 20% = 34th to 41st @ P1,500.00ea. = P12,000.00 P82,000.00 IFG: No. of employees submitted = 12 PIB Ceiling ( P 2,000.00 x 12) = P24,000.00 Total Amount Available = P24,000.00 .20 (20%) x 12 = 2.4 = 2 employees .60 (60%) x 28 = 7.2 = 8 .20 (20%) x 28 = 2.4 = 2 12 employees Incentive Scheme: 2 x P 2,500.00 = P5,000.00 8 x P 2,000.00 = P16,000.00 2 x P 1,500.00 = P3,000.00 P24,000.00 1st 20% = 1st to 2nd @ P 2,500.00ea. = P5,000.00 next 60% = 3rd to 10th @ P 2,000.00ea. = P16,000.00 next 20% = 11th to 12th @ P1,500.00ea. = P3,000.00 P24,000.00 PDMSG: No. of employees submitted = 108 PIB Ceiling ( P 2,000.00 x 108) = P216,000.00 Total Amount Available = P216,000.00 .20 (20%) x 108 = 21.6 = 22 employees .60 (60%) x 108 = 64.8 = 64 .20 (20%) x 108 = 21.6 = 22 108 employees Incentive Scheme: 22 x P 2,500.00 = P55,000.00 64 x P 2,000.00 = P128,000.00 22 x P 1,500.00 = P33,000.00 P216,000.00 1st 20% = 1st to 22nd @ P 2,500.00ea. = P55,000.00 next 60% = 23rd to 86th @ P 2,000.00ea. = P128,000.00 next 20% = 87th to 108th @ P1,500.00ea. = P33,000.00 P216,000.00 ROG: No. of employees submitted = 45 PIB Ceiling ( P 2,000.00 x 45) = P90,000.00 Total Amount Available = P90,000.00 .20 (20%) x 45 = 9 = 9 employees .60 (60%) x 45 = 27 = 27 .20 (20%) x 45 = 9 = 9 45 employees Incentive Scheme: 9 x P 2,500.00 = P22,500.00 27 x P 2,000.00 = P54,000.00 9 x P 1,500.00 = P13,000.00 P90,000.00 1st 20% = 1st to 9th @ P 2,500.00ea. = P22,500.00 next 60% = 10th to 36th @ P 2,000.00ea. = P54,000.00 next 20% = 37th to 45th @ P1,500.00ea. = P13,500.00 P90,000.00 OSS: No. of employees submitted = 51 PIB Ceiling ( P 2,000.00 x 51) = P102,000.00 Total Amount Available = P102,000.00 .20 (20%) x 51 = 10.2 = 10 employees .60 (60%) x 51 = 30.6 = 31 .20 (20%) x 51 = 10.2 = 10 51 employees Incentive Scheme: 10 x P 2,500.00 = P25,000.00 31 x P 2,000.00 = P62,000.00 10 x P 1,500.00 = P15,000.00 P102,000.00 1st 20% = 1st to 10th @ P 2,500 ea. = P25,000.00 next 60% = 11th to 41st @ P 2,000.00 ea. = P32,000.00 next 20% = 42nd to 51st @ P1,500.00 ea. = P15,000.00 P102,000.00 ADB: No. of employees submitted = 5 PIB Ceiling ( P 2,000.00 x 5) = P10,000.00 Total Amount Available = P10,000.00 .20 (20%) x 5 = 1 employee .60 (60%) x 5 = 3 .20 (20%) x 5 = 1 5 employees Incentive Scheme: 1 x P 2,500.00 = P2,500.00 3 x P 2,000.00 = P6,000.00 1 x P 1,500.00 = P1,500.00 P10,000.00 1st 20% = 1st @ P 2,500.00 = P2,500.00 next 60% = 2nd to 4th @ P 2,000.00 each = 6,000.00 next 20% = 5th at P1,500.00 = P1,500.00 P10,000.00 SUMMARY: Group No. of Personnel Amount Available Submitted OSEC 7 P14,000.00 CAG 28 P56,000.00 DFG 41 P82,000.00 IFG 12 P24,000.00 PDMSG 108 P216,000.00 ROG 45 P90,000.00 OSS 51 P102,000.00 ADB 5 P10,000.00 Total 297 P594,000.00 =========== (7) In case of tie at the boundary line, the Director of the respective Office/Group shall break it. (8) Performance ratings for CY 1998 of DOF officials with the position levels of Assistant Director and above shall be reviewed and approved by the Secretary of Finance for that year. prcd (9) Employees on Scholarship: Employees on attendance in training course/scholarship grant shall be entitled to PIB provided that their last two (2) performance ratings immediately preceding their attendance to such activity is at least Satisfactory. (10) Employees on Leave: (10.1) Employees on leave of absence with pay, continuous or intermittent, for not more than ninety (90) days or three (3) months in a given calendar year shall be entitled to PIB. (10.2) Employees on leave of absence with pay for more than ninety (90) days in one (1) rating period shall not be paid PIB. (10.3.) Employees on leave of absence without pay for not more than thirty (30) days, continuous or intermittent, for one (1) rating period or a total of sixty (60) days in a given calendar year shall be paid PIB. cdlex (11) Newly Hired Employees: Newly hired employees of the Department shall be entitled to PIB provided they are hired during the 1st quarter. No PIB shall be paid if hired after the 1st quarter. (12) Employees who were not included in the first batch due to non-submission on or before deadline of their NPAS for (2) rating periods shall be entitled to an across-the-board PIB of not more than Php 1,500.00 subject to submission of the required NPAS and provided that their average rating is at least Satisfactory. This Order shall take effect immediately. (SGD.) EDGARDO B. ESPIRITU Secretary