Guidelines in Rendering Overtime Service for Drivers

January 2, 2006 DOF DEPARTMENT ORDER NO. 014-06 TO : All Officials and Employees This Department SUBJECT : Guidelines in Rendering Overtime Service for Drivers As a matter of policy, rendition of overtime service with compensation of drivers shall be in accordance with the following guidelines and upon grant of prior authority by the undersigned. 1. Before rendering overtime or immediately upon return to office, the driver must accomplish the attached Authority to Render Overtime Form (AROF) in duplicate for regular driver and in triplicate for contractual or agency driver. 2. Immediately after accomplishing the AROF, the driver shall have it approved by the authorized officer who requested the overtime. In instances where the driver has rendered overtime service prior to accomplishment of the required AROF, the driver shall accomplish the same immediately after such overtime for approval of authorized officer who shall ensure that the date, reason and duration of the overtime are clearly reflected therein. 3. After approval of the AROF, the driver shall submit the first copy to the following within two (2) days from the time the overtime was rendered: a) For regular driver, the first copy shall be forwarded to the Head of the Personnel Services Division (PSD) or the Assistant Division Chief in her absence. acEHCD b) For contractual or agency driver, the first copy shall be forwarded to the Head of the General Services Division (GSD) or the Assistant Division chief in her absence. Failure to submit the AROF within the prescribed two (2) days period shall invalidate the overtime. 4. The second copy of the AROF shall be retained by the driver for his file while the third copy for the contractual/agency driver shall be submitted to the Service Agency. 5. The personnel receiving the first copy of the AROF from the driver must immediately record it in their respective AROF logbook and then acknowledge its receipt by signing the second and third copy (for agency driver) of the AROF. 6. The overtime hours in the Daily Time Record (DTR) must be consistent with the time reflected in the approved AROF. In case of discrepancy, the AROF shall prevail. Moreover, in case the overtime reflected in the DTR is not supported with approved AROF, such shall not be considered as valid overtime. 7. Upon receipt of the approved DTR, assigned personnel of PSD and GSD shall validate/compare the overtime entries in the DTR against their respective files of the first copy of the AROF. For Agency driver, the DTR must be initialed by the GSD personnel assigned to check it, to attest that the entries have been validated. 8. For processing of payment by the DOF to the service agency, the agency billing statement must be supported with the approved DTR and the duly approved third copy of the AROF. This Order takes effect immediately and all concerned shall be guided accordingly. For strict compliance. (SGD.) GABRIEL R. SINGSON, JR. Undersecretary ATTACHMENT Authority to Render Overtime for Driver DEPARTMENT OF FINANCE AUTHORITY TO RENDER OVERTIME FOR DRIVER Employee Number _____________________________ Name of Employee _____________________________ Signature _____________________________ Office/Division/Unit _____________________________ Date Rendered _____________________________ Time Consumed From: _________ To: __________ No. of Hrs. Rendered _____________________________ Purpose of OT Passenger/s APPROVED: __________________________ Authorized Official Signature Above Printed Name