Creation of a Bids and Awards Committee Technical Working Group and Secretariat

February 3, 2003 DOF DEPARTMENT ORDER NO . 005-03 In the interest of the service and pursuant to Republic Act No. 9184, otherwise known as the "Government Procurement Reform Act", the Bids and Awards Committee (BAC), its Technical Working Group (TWG) and Secretariat is hereby created as follows: BIDS AND AWARDS COMMITTEE Regular Members: ROBERT B. TAN - Chair Assistant Secretary LOURDES Z. SANTIAGO - Member Director IV MA. LOURDES V. DEDAL - Member Director IV Provisional Members: MA. ROSARIO L. BERNARDO Attorney V Representative from the End-User Group Observers: Representative from the Commission on Audit (COA) Representative from the Philippine Chamber of Commerce and Industry (PCCI) Representative from a Non-government Organization Technical Working Group: RAMIL E. BUGAYONG Attorney V EUTIQUIA MUTIANGPILI Management and Audit Analysis IV MICHAELANGELO D. AGUINALDO Information Technology Officer II Secretariat: LILIA R. TAN OIC, Administrative Officer V LORRAINE C. SANCHEZ Management and Audit Analyst V RENATO AMBROSIO L. PARALEJO Attorney V FUNCTIONS OF BAC: The regular members of the BAC shall have the following functions: advertise and/or post the invitation to bid, conduct pre-procurement and pre-bid conferences, determine the eligibility of prospective bidders, receive bids, conduct the evaluation of bids, undertake post-qualification proceedings, recommend award of contracts to the Secretary of Finance or his duly authorized representative. They shall also recommend to the Secretary of Finance, through the Undersecretary of PDMSG, the use of Alternative Methods of Procurement and shall prepare procurement monitoring report that shall be approved and submitted by the Secretary of Finance to the Government Procurement Policy Board (GPPB) on a semestral basis. The BAC shall meet at least every week and see to it that procedures are adhered to. aAHTDS The two (2) other provisional members shall be technical members of the BAC. The TWG shall assist the BAC in the procurement process particularly in the preparation of the Terms of Reference, determination of specifications/detailed description of the items to be bid out and evaluation criteria thereof, eligibility screening, evaluation of bids and post-qualification. The BAC Secretariat, who shall be the main support unit of the BAC, shall provide administrative support to the BAC; organizes and makes all necessary arrangements for the BAC meetings, prepare Minutes of the BAC Meetings, take custody of procurement documents and be responsible for the sale and distribution of all bidding documents to interested bidders and be the central channel of communications for the BAC with the end-users, providers of goods, civil works and consulting services. All Orders, issuances or instructions contrary to or inconsistent herewith are hereby repealed, modified or revoked and all concerned shall be guided accordingly. This Order takes effect immediately. (SGD.) JOSE ISIDRO N. CAMACHO Secretary