Creating a Technical Working Group and BAC Secretariat to Assist the DOF Bids and Awards Committee

February 10, 2010 DOF DEPARTMENT ORDER NO. 003-10 In connection with the Procurement of Consulting Services for the Capacity Strengthening of the Philippine Government for Improving and Demonstrating Development Effectiveness and Managing for Development Results (Extension Period) by the Philippine Harmonization Committee, a Technical Working Group (TWG) and BAC Secretariat is being created for this purpose to assist the DOF Bids and Awards Committee (DOF-BAC). The following comprised the TWG and BAC Secretariat: Technical Working Group (TWG): Estela C. Laureano Director Department of Finance Nora C. Oliveros Director Department of Budget and Management Roderick M. Planta Director National Economic and Development Authority Bato S. Ali, Jr. Director Commission on Audit Secretariat: TICAcD Sharon P. Almanza Attache II International Finance Group Nelson A. Ambat Attache II International Finance Group Eusebia P. Guevarra Supervising Administrative Officer General Services Division Donalyn U. Minimo Project Evaluation Officer II International Finance Group Responsibilities: Technical Working Group (TWG): The TWG shall provide assistance to the BAC in terms of technical, financial, legal and other aspects of the procurement at hand. As such, the TWG shall: a) Assist the BAC in the preparation of the bidding documents, ensuring that the same reflects the requirements of the Procuring Unit and that these conform to the standards set forth by RA 9184 and the Bidding Documents prescribed by the Government Policy Procurement Board; b) Assist the BAC in the conduct of eligibility screening of prospective bidders and in the short-listing of prospective bidders in case of biddings for consulting services; c) Assist the BAC in the evaluation of bids and prepare the accompanying reports for the BAC's consideration and approval; d) Assist the BAC in the conduct of post-qualification activities and prepare the post-qualification report for BAC's approval; e) Give utmost priority to BAC assignments over all other duties and responsibilities, until the requirements from the procurement at hand are completed, and shall perform jury duty when so required; f) Assist the BAC Secretariat in the consolidation of the Project Procurement Management Plans submitted by the PMOs/end users unit, ensuring that each PPMP conform with the end-user unit's budget proposal and the ABM. BAC Secretariat: The Secretariat shall have the following functions and responsibilities; (a) Provide administrative support to the BAC; AHDaET (b) Organize and make all necessary arrangements for BAC meetings and conferences; (c) Prepare minutes of meeting and resolutions of the BAC; (d) Take custody of the procurement documents and other records; (e) Manage the sale and distribution of Bidding Documents to interested bidders; (f) Advertise and/or post bidding opportunities, including Bidding Documents and notices of awards; (g) Assist in managing the procurement processes; (h) Monitor procurement activities and milestones for proper reporting to relevant agencies when required; (i) Consolidate PPMPs from various units of the procuring entity to make them available for review as indicated in Section 7 of RA 9184; and (j) Act as the central channel of communications for the BAC with end users, PMO's, other units of the line agency, other government agencies, providers of goods, infrastructure projects and consulting services, observers and the general public. This Order takes effect immediately and all concerned shall be guided accordingly. (SGD.) MARGARITO B. TEVES Secretary