Guidelines on the Submission of the Credit Card Business Activity Report (CCBAR)

December 20, 2013 BSP MEMORANDUM NO. M-2013-060 TO : All BSP-Supervised Financial Institutions (BSFIs) with Credit Card Operations and Their Subsidiary/Affiliate Credit Card Companies SUBJECT : Guidelines on the Submission of the Credit Card Business Activity Report (CCBAR) Pursuant to BSP Circular No. 812 dated 23 September 2013 requiring BSFIs with credit card operations and their subsidiary/affiliate credit card companies to submit a quarterly CCBAR containing monthly data, the following guidelines on the electronic submission of the said report shall be observed: ACcDEa 1. The prescribed data entry templates (DET) of the CCBAR for both the initial data set and the regular data series and the accompanying prescribed Affidavit for the CCBAR can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates. 1 2. The prescribed DET of the CCBAR together with a scanned copy of the accompanying Affidavit duly notarized and signed by the authorized official of the reporting BSFI in Portable Document Format (PDF) shall be electronically submitted within fifteen (15) banking days after the end of reference quarter beginning quarter ending 31 March 2014. However, for the submissions covering the initial data set for balances as of year-ended 31 December 2012 as well as succeeding regular data series for quarters-ended 31 March 2013, 30 June 2013, 30 September 2013 and 31 December 2013, the prescribed submission schedule and deadline shall be observed, as follows: HEcTAI Report Deadline of Submission Pre-2013 Data: CCBAR DET for initial balances as of 31 28 January 2014 December 2012 (Note: Not required for BSFI's established after 31 December 2012) 2013 Quarterly Data: Regular CCBAR DET as of quarter-ended 31 7 February 2014 March 2013 Regular CCBAR DET as of quarter-ended 30 21 February 2014 June 2013 Regular CCBAR DET as of quarter-ended 30 5 March 2014 September 2013 Regular CCBAR DET as of quarter-ended 31 19 March 2014 December 2013 3. The electronic submissions shall be transmitted to the prescribed email address, as follows: CAaSED [emailprotected] using the required format for the subject, as follows: "CCBAR <BSFI name>, <reference period>", as illustrated below: To : [emailprotected] Subject : CCBAR <BSFI name>, 31 December 2013 and using the prescribed file names, as follows: Data Entry Template/Affidavit Prescribed File Name CCBAR (initial data set for pre-2013) ccbar-initial.xls CCBAR (regular data series) ccbar.xls Affidavit ccbar-aff-ddmmccyy.pdf 4. Hard copy submission shall not be accepted. BSFIs that are unable to transmit electronically can submit the CCBAR DET and its accompanying scanned Affidavit in CD form through messengerial or postal services within the prescribed deadline to: ECTIHa The Director Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas 12th Floor, Multi-Storey Building BSP Complex, A. Mabini Street Malate, Manila 1004 5. Only electronic submissions originating from officially registered a-mail address/es of the BSFI shall be recognized and accepted by the SDC. Same registered email address/es shall be used by the SDC in electronically acknowledging the submitted CCBAR report and transmitting the corresponding validation results. A BSFI can officially register a maximum of four (4) e-mail addresses of which at least one should belong to the Compliance Officer. 6. For this purpose, a duly notarized Registration Form (RF attached as Annex A) certifying the official e-mail address/es of the designated official/s of the BSFI and the corresponding prescribed Excel data file (referred to as e-Form) of the RF shall be required to be accomplished and submitted to the SDC by 15 January 2014. The prescribed RF and its e-Form can be downloaded from http://www.bsp.gov.ph/SES/reporting_templates or requested directly from the SDC. 7. The scanned copy of the notarized RF duly signed by the Compliance Officer and/or appropriate designated authority in PDF and its prescribed e-Form shall be submitted to the prescribed e-mail addresses, as follows: Type of Institution E-mail Address Universal/Commercial Banks [emailprotected] Thrift Banks [emailprotected] Rural Banks and Cooperative Banks [emailprotected] Non-Bank Financial Institutions [emailprotected] 8. Subsequent changes in the official registration can be facilitated by submitting an updated RF and corresponding e-Form as provided in items 6 and 7. The updated RF shall constitute the institution's updated list of registered e-mail addresses and designated BSFI officials and will render the previously submitted RF superseded. It is the responsibility of the Compliance Officer and/or appropriate designated authority of the BSFI to inform the BSP should there be changes in its said registration. 9. Any queries regarding the CCBAR and its related regulations and guidelines can be sent via e-mail to [emailprotected]. A CCBAR guide, as reference for the definition of terms and data fields, is attached as Annex B. It is understood that the data reported in the CCBAR have been checked for consistency against the credit card related information and balances in the Financial Reporting Package and/or other prescribed reports containing the same relevant information submitted to the SDC. 10. Report submissions that do not conform to the above prescribed procedures shall be considered erroneous or defective and, thus, considered unsubmitted. It likewise follows that only the DET prescribed by the BSP for the CCBAR reports shall be deemed compliant with the existing reportorial requirements and standards subject to validation and applicable penalties for late and/or erroneous reporting for Category A-3 as prescribed under Subsection X192.2 of the Manual of Regulations for Banks or Subsection 4192Q.2 of the Manual of Regulations for Non-Bank Financial Institutions as the case may be. For compliance. (SGD.) NESTOR A. ESPENILLA Deputy Governor ANNEX A Registration Form Official Addresses for Report Submission (Name of Financial Institution) (Institution Code) ANNEX B Credit Card Business Activity Report with Definitions Footnotes 1. Formerly http://www.bsp.gov.ph/frb/templates.