Guidelines on the Submission of the Financial Reporting Package for Trust Institutions

June 26, 2008 BSP MEMORANDUM NO. M-2008-022 TO : All Trust Institutions SUBJECT : Guidelines on the Submission of the Financial Reporting Package for Trust Institutions Pursuant to Circular 609 dated 26 May 2008 on the Financial Reporting Package for Trust Institutions (FRPTI), the following guidelines and procedures shall be observed relative to the submission of the FRPTI: cCAIDS 1. Parallel runs of the FRPTI shall start with the 30 June 2008 quarter-end reports and end with the 30 September 2008 quarter-end reports and shall be submitted within the prescribed submission deadlines below: Reporting Period Submission Deadline 30 June 2008 15 September 2008 30 September 2008 15 December 2008 2. Upon live implementation starting with the reporting period ending 31 December 2008, the FRPTI shall be submitted on a quarterly basis within 20 banking days after the end of the reference quarter. 3. Unless advised otherwise, all trust institutions shall continue to submit the existing quarterly Report on Trust and Other Fiduciary Business and Investment Management Activities or the Report on Investment Management Activities, as the case may be, together with their supporting schedules in accordance with the mode and frequency of submission as provided under existing regulations. Late and/or erroneous reporting of the said reports and its schedules shall be subject to penalty even for the duration of the parallel run. HAaECD 4. The FRPTI reporting templates can be accessed at http://www.bsp.gov.ph/frp/templates . Once the log-in page appears, the trust institution shall be required to enter its corresponding institution code (IC) in order to gain access and download the corresponding reporting template. Inquiries related to the IC of a trust institution may be forwarded to: Ms. Rizalina J. Veron at [emailprotected] or 524-7011 local 2706; Ms. Emilia C. Matoto at [emailprotected] or 524-7011 local 2706. 5. The corresponding file structure which shall serve as the trust institutions' guide in creating their respective data base file in CSV format for the FRPI is detailed in Annex A. DCHaTc 6. The FRPTI shall be submitted electronically to the following e-mail addresses: E-mail Address Type of Trust Institution [emailprotected] Universal/Commercial Banks (U/KBs) [emailprotected] Thrift Banks (TBs) [emailprotected] Rural/Cooperative Banks (R/CBs) [emailprotected] Non-Bank Financial Institutions (NBFIs) using the following format for the subject: DaAETS "TRUST<bankname>,<reference period>", e.g. ,: To: [emailprotected] cc: Subject: TRUST <bankname>, 30 June 2008 7. The Control Prooflist (Annex B), duly notarized and signed by the authorized official of the reporting bank, shall be sent within the prescribed submission deadline to the Director of the BSP Supervisory Data Center (SDC) via facsimile at (632) 523-3461 or 523-0230. 8. Trust institutions that are unable to transmit the FRPTI electronically can submit their FRPTI in CD together with the aforementioned Control Prooflist through messengerial or postal services within the prescribed deadline to: ICHAaT The Director Supervisory Data Center (SDC) Bangko Sentral ng Pilipinas 16th Floor, Multi-Storey Building BSP Complex, A. Mabini Street Malate, Manila 1004 9. The FRPTI reporting templates and other relevant attachments of this Memorandum are also available upon request at the BSP-SDC through the above-mentioned e-mail addresses and/or postal address. HCTaAS For compliance. (SGD.) NESTOR A. ESPENILLA, JR. Deputy Governor Published in The Malaya and Manila Bulletin on July 2, 2008. ANNEX A File Structure - U/KBs, TBs, R/CBs and NBFIs Report Name: Report on Trust and Other Fiduciary Services Filename: TRUST.csv NO. OF NO. OF FIELD DESCRIPTION FIELD NAME CHAR FIELD TYPE DP VALIDATION RULES Transaction Date TRDATE 8 Numeric 0 Should be in the CCYYMMDD format of-the-quarter) Industry Code INDCODE 2 Numeric 0 Valid values are the following: 1 for Universal Commercial Banks 2 for Commercial Banks 3 for Thrift Banks 4 for Rural Banks 5 for Cooperative Rural Banks 6 for Investment Houses with QB functions 7 for Investment Houses without QB functions 8 for Other NBQBs Bank Code BKCODE 6 Numeric 0 Your BSP assigned bank code Branch Code BRANCH 5 Numeric 0 Valid value is 99999 Schedule No. SCHNO 3 Char Valid values are the following: 00 for Balance Sheet, schedules A1 and A2 000 for Income Statement B for schedules B, B1 and B2 C for schedules C, C1 and C2 D for schedules D, D1 and D2 E for schedule E E1 for schedules E1, E1a, and E1b Book Code BOOK 1 Numeric 0 Valid values are the following: 0 for Total Amount 2 for FCDU accounts 4 for Peso Accounts Trust Accounts TRUSTYPE 2 Numeric 0 Valid values are the following: 1 for Trust 2 for Agency 3 for Other Fiduciary 4 for Advisory/Consultancy 5 for Special Purpose Trust 99 for Total Amount Transaction Type TRNTYPE 2 Numeric 0 Valid values are the following: 7 for Gross Carrying Amount 10 for Allowance for Credit Losses 21 for Total Assets 77 for Net Carrying Amount Wealth/Asset/Fund Management Account MGMTCDE 2 Numeric 0 Valid values are the following: Codes 1 for UITF Institutional Accounts 2 for Employee Benefit 3 for Pre-Need 4 for Others - Institutional Accounts Individual Accounts 5 for Personal Trust 6 for Personal Pension Fund 7 for Personal Retirement Fund 99 for totals UITF Fund Classification FCLASS 2 Numeric 0 Valid values are the following: 1 for Money Market Fund 2 for Bond Fund 3 for Balanced Fund 4 for Equity Fund 5 for Others 99 for Total No. of Accounts NOACCT 6 Numeric 0 (Schedule E) Account Code ACCT 18 Char Please refer to the Trust templates for the valid account codes Amount in Pesos AMTPESO 17 Numeric 2 For book code = 4 Amount in US$ AMTDOLR 17 Numeric 2 For book code = 2 Peso Equivalent AMTPESQ 17 Numeric 2 For book code = 2 Total Amount TOTAMT 17 Numeric 2 For book code = 0 Product/Brand Name of the Fund FNAME 52 Char (Schedule D1, D2, E1a, E1b) ANNEX B Deadline : 20 banking days after end of reference quarter Submission : Original copy to Supervisory Data Center (SDC) FOR TRUST INSTITUTIONS __________________________________________ Name of Trust Institution __________________________________________ Address FINANCIAL REPORTING PACKAGE FOR TRUST INSTITUTIONS As of ____________________ REPUBLIC OF THE PHILIPPINES ) ____________________________ ) S.S. I solemnly swear that all matters set forth in this report and all its supporting schedules are true and correct, to the best of my knowledge and belief. _______________________________ Signature of President/Senior/ Executive Vice-President Over Printed Name SUBSCRIBED AND SWORN TO BEFORE ME this __ day of __________, 20 __, affiant exhibiting to me his/her Community Tax Certificate No. __________ issued at ____________________ on ____________________. NOTARY PUBLIC Until December 31, 20 ___ PTR No. ______________ Place _________________ Doc. No. _____ Page No. _____ Book No. _____ Series of ______ Submission : Original copy to Supervisory Data Center (SDC) _________________________________________ Name of Trust Institution _________________________________________ Address As of ______________________ FINANCIAL REPORTING PACKAGE FOR TRUST INSTITUTIONS CONTROL PROOFLIST Account Description Account Code Total Asset Accounts (1) Cash on Hand, Checks and Other Cash items 105080000000000000 0.00 (2) Due from BSP 105150000000000000 0.00 (3) Deposits in Banks 105250000000000000 0.00 (4) Financial Assets at Fair Value through Profit 115000000000000000 0.00 or Loss (5) Available-for-Sale (AFS) Financial Assets 120000000000000000 0.00 (6) Held-to-Maturity (HTM) Financial Assets 125000000000000000 0.00 (7) Unquoted Debt Securities Classified as Loans 13000000000000000 0.00 (8) Investments in Non-Marketable Equity Securities 135000000000000000 0.00 (INMES) (9) Loans and Receivables 140150000000000000 0.00 (10) Loans and Receivables Arising from Repurchase 140200000000000000 0.00 Agreements and Securities Lending and Borrowing Transactions (11) Derivatives with Positive Fair Value Held 145050000000000000 0.00 for Hedging (12) Sales Contract Receivable 145150000000000000 0.00 (13) Accrued Interest Income from Financial Assets 145200000000000000 0.00 (14) Investment Properties 150300000000000000 0.00 (15) Real and Other Properties Acquired 150100000000000000 0.00 (16) Other Assets 155100000000000000 0.00 Total Assets 100000000000000000 0.00 Accountabilities (1) Principal 202050000000000000 0.00 (2) Accumulated Income 202100000000000000 0.00 (3) Net Unrealized Gains/(Losses) on AFS Financial 202150000000000000 0.00 Assets (4) Derivatives with Negative Fair Value Held 205050000000000000 0.00 for Trading (5) Derivatives with Negative Fair Value Held 225100000000000000 0.00 for Hedging (6) Unearned Income 230650000000000000 0.00 (7) Due to the Bureau of Internal Revenue 230480000000000000 0.00 (8) Accrued Expenses 230600000000000000 0.00 (9) Accounts Payable 230800003000000000 0.00 (10) Miscellaneous Liabilities 230800006000000000 0.00 Total Accountabilities 200000000000000000 0.00 Deadline : 20 banking days after end of reference quarter Submission : Original copy to Supervisory Data Center (SDC) __________________________________________ Name of Trust Institution __________________________________________ Address As of ____________________ FINANCIAL REPORTING PACKAGE FOR TRUST INSTITUTIONS CONTROL PROOFLIST Account Description Account Code Total Fiduciary and Related Services Income 1) Fees and Commissions 510106000500000000 0.00 (a) Trust 510106000505000000 0.00 (b) Other Fiduciary Services 510106000510400000 0.00 (c) Agency 510106000515400000 0.00 (d) Advisory/Consultancy 510106000520400000 0.00 (e) Special Purpose Trust 510106000525400000 0.00 2) Other Income 510106001000000000 0.00 Total Fiduciary and Related Services Incomes* 510106000000000000 0.00 Expenses 0.00 (1) Compensation/Fringe Benefits 610050000000000000 0.00 (2) Taxes and Licenses 610100000000000000 0.00 (3) Other Administrative Expenses 610150000000000000 0.00 (4) Depreciation/Amortization 610200000000000000 0.00 (5) Allocated Indirect Expenses 610350000000000000 0.00 (6) Other Expenses 610900000000000000 0.00 Total Expenses 610000000000000000 0.00 NET INCOME (LOSS) FROM FIDUCIARY 920050000000000000 0.00 ACTIVITIES *Amount reflected in the FRP-Income Statement