Training Program on the Unified Accounts Code Structure (UACS) and Online Submission of Budget Proposal System (OSBPS)

March 6, 2013 BLGF MEMORANDUM CIRCULAR NO. 038-13 TO : All Central and Regional Directors of this Bureau and Others Concerned SUBJECT : Training Program on the Unified Accounts Code Structure (UACS) and Online Submission of Budget Proposal System (OSBPS) For the information and guidance of all concerned, attached is a copy of Circular Letter No. 2013-2 from the Department of Budget and Management dated February 28, 2013 regarding the above-captioned subject. CEcaTH The Central and Regional Directors of this Bureau are hereby instructed to take note of the above and disseminate the contents to all Bureau Staff and encourage the participation thereof. Please be guided accordingly. (SGD.) ATTY. SALVADOR M. DEL CASTILLO OIC-Executive Director ATTACHMENT February 28, 2013 DBM CIRCULAR LETTER NO. 002-13 TO : All Heads of Departments, Bureaus, Offices and Other Agencies of the National Government, Including State Universities and Colleges, Congress of the Philippines, the Judiciary, Constitutional Commissions, the Office of the Ombudsman, and All Others Concerned SUBJECT : Training Program on the Unified Accounts Code Structure (UACS) and Online Submission of Budget Proposal System (OSBPS) 1.0 Policy Statement The Philippine Government, through the Public Financial Management (PFM) Reform Program, aims to clarify, simplify, improve and harmonize the government's financial management processes and information systems in order to improve efficiency, transparency and accountability in public fund use. In line with this, the Department of Budget and Management (DBM), together with the Commission on Audit (COA), the Department of Finance (DOF), and the Bureau of the Treasury (BTr), developed the Unified Accounts Code Structure (UACS) and its related system, the Online Submission of Budget Proposals System (OSBPS) for rollout to departments/agencies. As contained in the National Budget Call for FY 2014 (NBM 115, s. 2012), the Government will "pilot the implementation of the UACS which harmonizes the classification of accounts for budgeting, accounting and cash management as well as the OSBPS, which will automate the encoding of the agency budget proposal submission. Agencies shall be trained in the use of the UACS and OSBPS starting February 2013." 2.0 Benefit of UACS By providing a harmonized budgetary and accounting classification, the UACS will facilitate the financial reporting and consolidation of actual revenue collections and expenditures of the agency and enable comparison with programmed revenues and expenditures. And as the UACS will also be applied to the preparation of the harmonized, consolidated financial reports to DBM and COA, it will effectively reduce the number and duplication of reports submitted by departments/agencies. DSAICa 3.0 Purpose 3.1 To inform departments/agencies of the purpose, scope and schedule of the training on UACS and OSBPS; 3.2 To help the agency financial management personnel understand and apply the new UACS in the preparation of budget proposals and financial reports; and, 3.3 To define the roles and responsibilities of departments/agencies, participants, and training team involved in the program. 4.0 Coverage This Circular covers the Central Office of all departments/agencies and their staff who shall prepare and submit their agency's consolidated budget proposal to the DBM, including those of their regional offices and lower operating units, using the UACS and the OSBPS during this budget preparation cycle. Hence, participants to this training shall come from the Budget, Accounting, Planning, and Audit divisions of those Central Offices. State Universities and Colleges (SUCs) shall submit their budget proposals to the Commission on Higher Education (CHED), who shall be responsible for encoding these into the OSBPS. 5.0 Training Approach 5.1 The program will have two (2) phases: Phase 1 Training is intended for Budget Officers/Staff. Phase 2 is intended for agency Financial Managers and Technical Staff, including Accountants, Planning Officers and Auditors. 5.2 Annex 1 contains the training program, schedules, and registration/reply form for Phase 1 UACS and OSBPS Training for Budget Officers/Staff. Target participants are the staff from Budget Divisions, responsible for preparing documentation in response to the National Budget Call, and those staff likely to be directly inputting budget data of their department/agency including those of their lower operating units for submission to the DBM through the OSBPS. HICcSA 5.3 DBM shall issue a separate circular in relation to Phase 2 of the UACS Training Program. 6.0 Responsibilities 6.1 Departments/Agencies shall submit to the DBM, through the Development Academy of the Philippines, the names and contact information of their participants to the training. Said participants shall be given user names to the OSBPS by the DBM. 6.2 Participants to the UACS and OSBPS training will be asked to bring on the day of the training whatever is available by way of draft FY 2014 budget estimates of the department/agency, including those from their regional offices and lower operating units for use in trial or pilot input into OSBPS. 6.3 Participants will make their own arrangements for transportation to and from the training venue. DcSTaC 6.4 The Development Academy of the Philippines (DAP) shall be responsible for designing, developing and delivering the training program. The cost of the training materials, AM/PM snacks and lunch shall be borne by DAP as the training provider. (SGD.) FLORENCIO B. ABAD Secretary ANNEX A TRAINING INFORMATION The Use and Adoption of the UACS and OSBPS Phase 1 Budget Officers/Staff Training Description : The two-day training aims to help financial management staff of departments/agencies understand and apply the new Unified Accounts Code Structure (UACS) in the preparation of the budget proposals for FY 2014 and in financial reporting, and to use the related Online Submission of Budget Proposal System (OSBPS). The training will involve lectures and practical, hands-on learning exercises on the use of the UACS Manual and the OSBPS. Training Dates : See Batch/Class Assignment List (5 classes/batch) Batch 1: March 5-6, 2013 Batch 2: March 7-8, 2013 Batch 3: March 12-13, 2013 Batch 4: March 14-15, 2013 Batch 5: March 19-20, 2013 Batch 6: March 21-22, 2013 Duration/Time : 2 days per class, 8:30 AM to 5:00 PM Venue : The Linden Suites, 37 San Miguel Avenue, Ortigas Center, San Antonio, Pasig City Participants : Please note the date and room assignment assigned to your agency. Your department/agency may send up to four (4) Budget Officer/Staff to this training. Large departments/agencies like DPWH, DoH, CHED, DepEd, DENR and DAR are allowed to send up to eight (8) Budget Officer/Staff. IMPORTANT: PARTICIPANTS TO TRAINING ARE EXPECTED TO BE THE USERS OF THE OSBPS, AND AUTHORIZED BY THE AGENCY OR FINANCE HEAD TO BE GIVEN ACCESS TO THE OSBPS. For Confirmation/Queries: (Kindly submit reply forms on or before February 27, 2013) Mr. Mark Anthony L. Rivera Telephone no. +632 6312127 or +63 9064415864 Fax no. +632 6312123, Email: [emailprotected] The Use and Adoption of the UACS and OSBPS Indicative Program Day 1 Time Activity 08:30 AM Registration 09:00 AM Welcome Remarks 09:10 AM The Philippine Public Financial Management Reform Roadmap 09:30 AM Changes in the 2014 Budget Call 10:00 AM The Unified Accounts Code Structure (UACS) The UACS Structure Funding Source Code Organization Code Location Code MFO/PAP Code 12:00 NN LUNCH 01:00 PM The Revised Chart of Accounts 02:00 PM Case Studies 03:30 PM Break 03:45 PM Introduction to the Online Submission of Budget Proposal System (OSBPS) 05:00 PM End of Day 1 Day 2 Time Activity 09:00 AM Using the OSBPS: Instructions for Encoding/Hands-on Exercises 10:00 AM Break 10:15 AM Using the OSBPS: Instructions for encoding/Hands-on Exercises (continuation) 12:00 NN Lunch 01:00 PM Continuation of Hands-on Exercises 02:30 PM Discussions on the Hands-on Experience 04:00 PM Introduction to the Support System 05:00 PM End of Program Registration/Reply Form Training Schedule Batch 1 Date: March 5-6, 2013; 8:30am-5:00pm Class 1 Department of Public Work and Highways-Office of the Secretary OEO-Commission of Higher Education Department of Education-Office of the Secretary Department of Energy-Office of the Secretary caIEAD Class 2 Department of Health-Office of the Secretary Department of Health-Commission on Population Department of Health-National Nutrition Council Department of Budget and Management-Office of the Secretary Department of Budget and Management-Government Procurement Policy Board-Technical Support Office Commission on Audit Class 3 Office of the President Office of the Vice President Congress-Senate Proper Senate Electoral Tribunal House of Representatives-Proper House Electoral Tribunal OEO-Energy Regulatory Commission Class 4 Department of Environment and Natural Resources-Office of the Secretary Department of Environment and Natural Resources-Environmental Management Bureau Department of Environment and Natural Resources-Mines and Geosciences Bureau Department of Environment and Natural Resources-National Mapping and Resource Information Authority Department of Environment and Natural Resources-National Water Resources Board Department of Environment and Natural Resources-Palawan Council for Sustainable Development ECSHID Class 5 Department of Agrarian Reform-Office of the Secretary Department of Agriculture-Office of the Secretary Department of Science and Technology-Office of the Secretary Department of the Interior and Local Government-Office of the Secretary Department of Justice-Office of the Secretary Batch 2 Date: March 7-8, 2013; 8:30am-5:00pm Class 6 Department of Education-National Book Development Board Department of Education-National Council for Children's Television Department of Education-National Museum Department of Education-Philippine High School for the Arts Department of Tourism-Office of the Secretary Department of Tourism-Intramuros Administration Department of Tourism-National Parks Development Committee Class 7 Department of Finance-Office of the Secretary Department of Finance-Bureau of Customs Department of Finance-Bureau of Internal Revenue Department of Finance-Bureau of Local Government Finance Department of Finance-Bureau of the Treasury EHDCAI Department of Finance-Central Board of Assessment Appeals Department of Finance-Cooperative Development Authority Class 8 Department of Finance-Insurance Commission Department of Finance-National Tax Research Center Department of Finance-Privatization and Management Office Department of Finance-Securities and Exchange Commission Department of Foreign Affairs-Office of the Secretary Department of National Defense-Office of the Secretary National Economic and Development Authority-Office of the Director General Class 9 Department of Agriculture-Agricultural Credit Policy Council Department of Agriculture-Bureau of Fisheries and Aquatic Resources Department of Agriculture-Cotton Development Administration Department of Agriculture-Fertilizer and Pesticide Authority Department of Agriculture-Fiber Industry Development Authority Department of Agriculture-Livestock Development Council Class 10 Department of Agriculture-National Agricultural and Fishery Council Department of Agriculture-National Meat Inspection Service Department of Agriculture-Philippine Carabao Center Department of Agriculture-Philippine Center for Post-Harvest Development and Mechanization OEO-Climate Change Commission aDcEIH OEO-Governance Commission for Government-Owned or Controlled Corporations OEO-Mindanao Development Authority Batch 3 Date: March 12-13, 2013; 8:30am-5:00pm Class 11 Department of Transportation and Communications-Office of the Secretary Department of Trade and Industry-Office of the Secretary Department of Trade and Industry-Board of Investments Department of Trade and Industry-Construction Industry Authority of the Philippines Department of Trade and Industry-Construction Manpower Development Foundation Department of Trade and Industry-Philippine Trade Training Center Department of Trade and Industry-Product Development and Design Center of the Philippines Class 12 Department of Labor and Employment-Office of the Secretary Metro Manila Development Authority Department of Social Welfare and Development-Office of the Secretary Department of Social Welfare and Development-Council for the Welfare of Children Department of Social Welfare and Development-Inter-Country Adoption Board cHaCAS Department of Social Welfare and Development-National Council on Disability Affairs Department of Social Welfare and Development-National Youth Commission Class 13 NEDA-National Statistical Coordination Board NEDA-National Statistics Office NEDA-Philippine National Volunteer Service Coordinating Agency NEDA-Public-Private Partnership Center of the Philippines NEDA-Statistical Research and Training Center NEDA-Tariff Commission Commission on Appointment Class 14 Department of the Interior and Local Government-Bureau of Fire Protection Department of the Interior and Local Government-Local Government Academy Department of the Interior and Local Government-Bureau of Jail Management and Penology Department of the Interior and Local Government-National Police Commission Department of the Interior and Local Government-Philippine National Police Department of the Interior and Local Government-Philippine Public Safety College OEO-Dangerous Drug Board IHEaAc Class 15 Presidential Communications Operations Office (Proper) PCCO-Bureau of Broadcast Services PCCO-Bureau of Communications Services PCCO-National Printing Office PCCO-News and Information Bureau PCCO-Philippine Information Agency PCCO-Presidential Broadcast Staff (RVTM) Batch 4 Date: March 14-15, 2013; 8:30am-5:00pm Class 16 Department of Labor and Employment-Institute for Labor Studies Department of Labor and Employment-National Conciliation and Mediation Board Department of Labor and Employment-National Labor Relations Commission Department of Labor and Employment-National Maritime Polytechnic OEO-Commission on the Filipino Language OEO-Film Development Council of the Philippines OEO-Games and Amusements Board Class 17 Department of Labor and Employment-National Wages and Productivity Commission Department of Labor and Employment-Philippine Overseas Employment Administration Department of Labor and Employment-Professional Regulation Commission Department of Labor and Employment-Technical Education and Skills Development Authority Department of Foreign Affairs-Foreign Service Institute STIcEA Department of Foreign Affairs-Technical Cooperation Council of the Philippines Department of Foreign Affairs-UNESCO National Commission of the Philippines Class 18 Department of National Defense-Government Arsenal Department of National Defense-National Defense College of the Philippines Department of National Defense-Office of Civil Defense Department of National Defense-Philippine Veterans Affairs Office Department of National Defense-Armed Forces of the Philippines OEO-Anti-Money Laundering Council OEO-Commission on Filipinos Overseas Class 19 Department of Science and Technology-Advance Science and Technology Institute Department of Science and Technology-Food and Nutrition Research Institute Department of Science and Technology-Forest Products Research and Development Institute Department of Science and Technology-Industrial Technology Development Institute Department of Science and Technology-Information and Communications Technology Office Department of Science and Technology-Metals Industry Research and Development Center DaIACS Department of Science and Technology-National Academy of Science and Technology Class 20 Department of Science and Technology-National Research Council of the Philippines Department of Science and Technology-Philippine Atmospheric, Geophysical and Astronomical Services Administration Department of Science and Technology-Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development Department of Science and Technology-Philippine Council for Health Research and Development Department of Science and Technology-Philippine Council for Industry, Energy, and Emerging Technology Research and Development Department of Science and Technology-Philippine Institute of Volcanology and Seismology Department of Science and Technology-Philippine Nuclear Research Institute Batch 5 Date: March 19-20, 2013; 8:30am-5:00pm Class 21 Department of Transportation and Communications-Land Transportation Office Department of Transportation and Communications-Land Transportation Franchising & Regulatory Board Department of Transportation and Communications-Civil Aeronautics Board Department of Transportation and Communications-Maritime Industry Authority OEO-Housing and Land Use Regulatory Board OEO-Housing and Urban Development Coordinating Council OEO-Pasig River Rehabilitation Commission CAHaST Class 22 OEO-National Anti-Poverty Commission OEO-Presidential Commission for Urban Poor OEO-Optical Media Board OEO-Movie and Television Review and Classification Board OEO-National Commission for Culture and the Arts OEO-Philippine Commission on Women (National Commission on the Role of Filipino Women) OEO-Presidential Management Staff Class 23 Department of Justice-Bureau of Corrections Department of Justice-Bureau of Immigration Department of Justice-Land Registration Authority Department of Justice-National Bureau of Investigation Department of Justice-Office of the Government Corporate Counsel Department of Justice-Office of the Solicitor General Department of Justice-Public Attorney's Office Class 24 Department of Science and Technology-Philippine Science High School Department of Science and Technology-Philippine Textile Research Institute Department of Science and Technology-Science Education Institute Department of Science and Technology-Science and Technology Information Institute HAaDcS Department of Science and Technology-Technology Application and Promotion Institute Department of Justice-Parole and Probation Administration Department of Justice-Presidential Commission on Good Government Class 25 OEO-National Commission on Indigenous Peoples OEO-Philippine Drug Enforcement Agency OEO-National Telecommunications Commission OEO-Presidential Communications Development and Strategic Planning Office Batch 6 Date: March 21-22, 2013; 8:30am-5:00pm Class 26 Department of Transportation and Communications-Office of Transportation Cooperatives Department of Transportation and Communications-Office for Transportation Security Department of Transportation and Communications-Philippine Coast Guard Department of Transportation and Communications-Toll Regulatory Board OEO-Office of the Presidential Adviser on the Peace Process OEO-Philippine Racing Commission OEO-Philippine Sports Commission Class 27 Civil Service Commission-Central Office cSCADE Civil Service Commission-Career Executive Service Board Commission on Elections Commission on Human Rights Class 28 ARMM-Office of the Regional Director ARMM-Regional Legislative Assembly OEO-Presidential Legislative Liaison Office Joint Legislative-Executive Councils-Legislative-Executive Development Advisory Council OEO-National Commission on Muslim Filipinos (Office on Muslim Affairs) OEO-National Intelligence Coordinating Agency OEO-National Security Council Class 29 Judiciary-Supreme Court of the Philippines and the Lower Courts Judiciary-Presidential Electoral Tribunal Judiciary-Sandiganbayan Judiciary-Court of Appeals Judiciary-Court of Tax Appeals Office of the Ombudsman