Policy on Working Conditions at the Workplace Relative to Smoking Prohibition

October 15, 1999 BLGF MEMORANDUM CIRCULAR NO. 027-99 TO : All Bureau Officials and Personnel; Regional Directors for Local Government Finance; District Treasurers and Assessors of Metropolitan Manila; Provincial, City and Municipal Treasurers; Provincial, City and Municipal Assessors; and Others Concerned SUBJECT : Policy on Working Conditions at the Workplace Relative to Smoking Prohibition For the information and guidance of all concerned, attached is a copy of Memorandum Circular No. 7, dated March 15, 1999, of the Civil Service Commission, adopting and promulgating its Resolution No. 983023 dated November 19, 1998 on the policy of NO SMOKING (1) in government agency premises, offices and grounds, except for designated smoking areas and (2) during work hour, whether the employee is in the Office or in the field, to guarantee a smoke free environment and healthy workforce. In order to ensure strict implementation of the said No Smoking policy, courses of action are therein provided which government agencies may undertake. As also provided, the act of smoking covers carrying of lighted cigarettes, cigars, pipes or other smoking paraphernalia whether or not it is being puffed , inhaled or smoked. Employees' smoking can only be allowed if done before and after the official working hours or during breaks and lunch time and only in areas designated as smoking areas. A smoke-free organization and smoke-free workplace are encouraged in every government agency, thus a system shall be established that will monitor the enforcement of the smoke-free policy of the government. In view of the foregoing, and in order to enhance awareness and support on the smoking prohibition, necessary measures shall be adopted and/or undertaken to enforce the smoking prohibitions and smoking control, like a conduct of information campaign against smoking and the like. Appurtenant thereto, legible "NO SMOKING" signs should be posted in conspicuous places. LexLib Strict observance and compliance with the provisions of said Memorandum Circular No. 7 are hereby enjoined. The District Treasurers and Assessors of Metropolitan Manila and all Provincial Treasurers and Assessors are hereby instructed to disseminate the contents of this Circular, including the attachments, to all Municipal Treasurers and Assessors within their respective jurisdictions. (SGD.) ANGELINA M. MAGSINO Deputy Executive Director Officer-in-Charge March 15, 1999 CSC MEMORANDUM CIRCULAR NO. 07-99 TO : All Heads of Departments, Bureaus and Agencies of the National Government, Local Government Units, Government-Owned and Controlled Corporations with Original Charters and State Universities and Colleges SUBJECT : Policy Working Conditions at the Workplace Relative to Smoking Prohibition Pursuant to CSC Resolution No. 983023 dated November 19, 1998 and in line with the need to guarantee a smoke free environment and healthy work force, the Civil Service Commission hereby adopts and promulgates the policy of NO SMOKING 1) in government agency premises to include state colleges and universities: offices and grounds, except for designated smoking areas and 2) during work hours whether the employee is in the office or in the field. cdtai To ensure strict implementation of the above policy, all government agencies are hereby enjoined to undertake the following courses of action: 1. Assign or designate smoking areas within or outside office premises. Whenever possible, these should be open spaces or separate areas away from crowds or aggregates of people, should have proper ventilation and with exhaust fans, potted plants and cigarette bins for proper disposal of cigarette butts. Agencies should strictly prohibit smoking in places clearly specified in Memorandum Circular No. 30, s. 1991 and places other than those designated as smoking areas. The act of smoking covers carrying of lighted cigarettes, cigars, pipes or other smoking paraphernalia whether or not it is being puffed, inhaled or smoked. 2. Conduct a study to identify smokers in the organization and adopt a program that will encourage and assist said smokers to control and eventually give up smoking. This program may include conduct of symposia and other education and information campaign, counselling and rehabilitation and other health and physical fitness program. LLjur Every government agency is hereby encouraged to aim and achieve a smoke-free organization and smoke-free workplace. A smoke-free organization is one where there are no smokers or nobody smokes and a smoke-free workplace is one where clean air bounds. 3. Establish a system that will strictly monitor and ensure enforcement of the policies on smoking prohibition. Employees' smoking can only be allowed if done before and after the official working hours or during breaks and lunch time and only in areas designated as smoking areas. 4. Adopt measures that will generate awareness and support of both employees and public clientele on the smoke-free policy and program in the government. These may include but may not be limited to the following: 4.1 Grant of premium to job applicants who are non-smokers. This shall only be construed as giving an added point or consideration in the process of evaluation of candidates for a particular position; 4.2 Posting on conspicuous places of signs like "no-smoking", "this is a smoke-free organization", "we support a smoke free environment", "you don't need your cigarette in transacting business in this office", or "thank you for not smoking"; prLL 4.3 Posting of signs at the entrance of the agency building like "you are entering a smoke free building, please leave your cigarette here" or "here, you leave not only your gun but also your cigarette"; 4.4 Prohibition of sale, distribution as sample or gratuitously of cigarettes or any other tobacco products within the agency premises; and 4.5 Prohibition of promotion, advertisement of cigarettes or any tobacco products in any medium of electronic or print media (including calendar) within and around the government facility. 4.6 Adoption of measures that will courteously remind and enjoin clients, transacting business in government offices, to comply with the smoking prohibition. While clients may not be covered by the sanctions that may be imposed by the agencies, it shall be the responsibility of government officials and employees to call the attention of the clients they are attending to who are violating said prohibition. dctai 5. Adopt and implement strictly internal policies on smoking which shall include sanctions to violators. In support of the herein policies, the Civil Service Commission, Department of Health, Department of Environment and Natural Resources and Commission on Higher Education forged a Memorandum of Agreement on November 20, 1998 for continued enforcement of smoking control and cessation program. Pursuant thereto, the Department of Health shall provide assistance to government agencies as well as State Universities and Colleges and CHED supervised institutions in the conduct of symposia and other education and information campaign, counselling and rehabilitation and other health and physical fitness program. The Department of Environment and Natural Resources shall: 1. assist in the preparation/design of information materials and conduct of information campaign against smoking; and 2. help agencies develop patches of green as designated smoking areas. The Commission on Higher Education shall issue a directive that will require State Universities and Colleges and CHED supervised institutions to adopt and enforce smoking prohibitions and smoking control and cessation program in their respective premises. cda Agencies are advised to coordinate with the abovementioned Offices for the assistance and services needed in the implementation of the Circular. This Memorandum shall take effect immediately. (SGD.) CORAZON ALMA G. DE LEON Chairman