COMELEC Resolution No. 9585 entitled "Rules and Regulations Governing Ban on Public Works and Release, Disbursement and Expenditures of Public Funds, Construction of Public Works and Issuance of Treasury Warrants and Similar Devices in Connection with the May 13, 2013 Automated Synchronized National, Local and ARMM Regional Elections"

February 5, 2013 BLGF MEMORANDUM CIRCULAR NO. 020-13 TO : All Central and Regional Directors of this Bureau and All Others Concerned SUBJECT : COMELEC Resolution No. 9585 entitled "Rules and Regulations Governing Ban on Public Works and Release, Disbursement and Expenditures of Public Funds, Construction of Public Works and Issuance of Treasury Warrants and Similar Devices in Connection with the May 13, 2013 Automated Synchronized National, Local and ARMM Regional Elections" For the information and guidance of all concerned, attached is a copy of Memorandum from the Department of Finance dated January 24, 2013 regarding the above subject. The Central and Regional Directors of this Bureau are hereby instructed to take note of the above and disseminate to all concerned the contents of this Circular to Bureau Staff and others concerned. Please be guided accordingly. cSDIHT (SGD.) ATTY. SALVADOR M. DEL CASTILLO OIC-Executive Director ATTACHMENT Republic of the Philippines DEPARTMENT OF FINANCE Roxas Boulevard Corner Pablo Ocampo, Sr. Street Manila 1004 January 24, 2013 Memo for : Heads of Offices This Department Heads of Bureaus/Attached Agencies Department of Finance From : Director Lourdes Z. Santiago Subject : COMELEC Resolution No. 9585 entitled "RULES AND REGULATIONS GOVERNING BAN ON PUBLIC WORKS AND RELEASE, DISBURSEMENT AND EXPENDITURES OF PUBLIC FUNDS, CONSTRUCTION OF PUBLIC WORKS, DELIVERY OF MATERIALS FOR PUBLIC WORKS AND ISSUANCE OF TREASURY WARRANTS AND SIMILAR DEVICES IN CONNECTION WITH THE MAY 13, 2013 AUTOMATED SYNCHRONIZED NATIONAL, LOCAL AND ARMM REGIONAL ELECTIONS." Attached for information and guidance is a copy of COMELEC Resolution No. 9585 promulgated December 18, 2012 on the above-captioned subject. (SGD.) LOURDES Z. SANTIAGO Director IV Central Administration Office December 18, 2012 COMELEC RESOLUTION NO. 9585 RULES AND REGULATIONS GOVERNING BAN ON PUBLIC WORKS AND RELEASE, DISBURSEMENT AND EXPENDITURES OF PUBLIC FUNDS, CONSTRUCTION OF PUBLIC WORKS, DELIVERY OF MATERIALS FOR PUBLIC WORKS AND ISSUANCE OF TREASURY WARRANTS AND SIMILAR DEVICES IN CONNECTION WITH THE MAY 13, 2013 AUTOMATED SYNCHRONIZED NATIONAL, LOCAL AND ARMM REGIONAL ELECTIONS The Commission on Elections, pursuant to the powers vested in it by the Constitution, the Omnibus Election Code, and other election laws, has RESOLVED, as it hereby RESOLVES to promulgate, the following rules and regulations to enforce the prohibitions provided under Section 261, subsections (v) and (w) of the Omnibus Election Code. SECTION 1. Prohibition on Release, Disbursement or Expenditure of Public Funds. Effective March 29, 2013 until May 13, 2013, no public official or employee including barangay officials and those of government-owned or controlled corporations and their subsidiaries shall release, disburse or expend any public funds for: 1) Any and all kinds of public works, except the following: a) Maintenance of existing and/or completed public works project: Provided, That not more than the average number of laborers or employees already employed therein during the six-month period immediately prior to March 29, 2013, shall be permitted to work during such time: Provided, further, That no additional laborers shall be employed for maintenance work starting March 29, 2013 until May 13, 2013; aIcDCT b) Work undertaken by contract through public bidding held, or by negotiated contract awarded, before March 29, 2013: Provided, That for the purpose of this Section work undertaken under the so-called "takay" or "paquiao" system shall not be considered as work by contract; c) Payment for the usual cost of preparation for working drawings, specifications, bills of materials, estimates, and other procedures preparatory to actual construction including the purchase of materials and equipment, and all incidental expenses for wages of watchmen and other laborers employed for such work in the central office and field storehouses before March 29, 2013: Provided, That the number of such laborers shall not be increased over the number hired when the project or projects were commenced; and d) Emergency work necessitated by the occurrence of a public calamity, but such work shall be limited to the restoration of the damaged facility. No payment shall be made within five (5) days before the date of election to laborers who have rendered services in projects or works except those falling under subparagraphs (a), (b), (c), and (d), of this Section. The prohibition shall not apply to on-going public works projects commenced before the campaign period or similar projects under foreign agreements. For purposes of this provision, it shall be the duty of the government officials or agencies concerned to report to the Commission the list of all such projects being undertaken by them as provided for under Sec. 3 of this Resolution. AISHcD (2) The Department of Social Welfare and Development and any other office in other departments of the government performing functions similar to said department, except for salaries of personnel, and for such other routine and normal expenses, and for such other expenses as the Commission may authorize after due notice and hearing. Should a calamity or disaster occur, all releases normally or usually coursed through the said departments and offices of other departments shall be turned over to, and administered and disbursed by, the Philippine National Red Cross, subject to the supervision of the Commission on Audit (COA) or its representatives, and no candidate or his or her spouse or member of his family within the second civil degree of affinity or consanguinity shall participate, directly or indirectly, in the distribution of any relief or other goods to the victims of the calamity or disaster; and (3) The Human and Urban Development Coordinating Council and any other office in any other department of the government performing functions similar to said department, except for salaries of personnel and for such other necessary administrative or other expenses as the Commission may authorize after due notice and hearing. SECTION 2. Prohibition Against Construction of Public Works, Delivery of Materials for Public Works and Issuance of Treasury Warrants and Similar Devices. Effective March 29, 2013 until May 13, 2013, no person shall: 1) Undertake the construction of any public works, except for projects or works exempted in the preceding Section; or 2) Issue, use or avail of treasury warrants or any device undertaking future delivery of money, goods, or other things of value chargeable against public funds. HTcDEa SECTION 3. Submission to the Commission of Lists of Authorized Public Works Projects. On or before March 29, 2013, the Secretary of Public Works and Highways, the provincial governors, city/municipal mayors and punong barangays in relation to national, provincial, city/municipal and barangay public works as the case may be, shall submit to the Commission in Manila, thru the regional election directors/provincial election supervisors/election officers concerned, certified lists of the following: a) all on-going public works projects commenced before March 29, 2013; b) similar projects under foreign agreements; and c) all public works undertaken by contract through public bidding held, or by negotiated contract awarded, before March 29, 2013 together with a copy of said contracts. Any public works not included in the list herein required to be submitted by the Secretary of Public Works and Highways, the provincial governors, city/municipal mayors, and punong barangays , which are not among the exceptions under Sec. 261, subsection (v) of the Omnibus Election Code shall be considered as falling under the public works ban. SECTION 4. Immediate Payment of Laborers Required. Any laborer who may have worked on public works projects which have to be suspended pursuant to the forty-five (45)-day ban on public works shall be paid immediately his complete earned wage upon the suspension of the public works projects. In no case shall the earned wage or any portion thereof be retained to be paid only within five (5) days before or on the day of the election. Likewise, any laborer who may have worked in public works projects authorized under any of subparagraphs (a) to (d) of Sec. 1 hereof, shall be paid his complete earned wage every regular pay day and in no case shall said wage or any part thereof be retained or its payment deferred. ITScHa SECTION 5. Injunction. The Department of Budget and Management and the Commission on Audit, including all its field offices, are hereby enjoined not to release or authorize the release of any appropriation, or to pass in audit payments or expenditures of public funds that may directly or indirectly be used in violation of the prohibitions contained in Sec. 261, sub-sections (v) and (w) of the Omnibus Election Code or Sections 1 and 2 hereof. All field offices of the Commission, including those of its deputized agencies and citizens' arms, are directed to monitor compliance with the requirements under Sec. 3 hereof by the local executive officers in their respective jurisdictions and submit immediately to the Commission a written report on any violation of said provisions of the Omnibus Election Code. SECTION 6. Penalty. Any violation of the provisions of this Resolution shall, consistent with Sections 261 and 264 of the Omnibus Election Code, constitute an election offense and shall be punishable by imprisonment of not less than one (1) year but not more than six (6) years, among other penalties provided for by law. SECTION 7. Effectivity. This Resolution shall take effect on the seventh day after its publication in two (2) daily newspapers of general circulation. SECTION 8. Dissemination. The Education and Information Department shall cause the publication of this resolution in two (2) daily newspapers of general circulation, immediately after promulgation hereof, and shall furnish copies hereof to the Executive Secretary, the Chairman of the Commission on Audit, heads of all departments, and national offices, provincial governors, city/municipal mayors and punong barangays and other agencies of the government, including government-owned or controlled corporations, all registered political parties and all field offices of the Commission. SO ORDERED. SEDaAH (SGD.) SIXTO S. BRILLANTES, JR. Chairman (SGD.) RENE V. SARMIENTO Commissioner (SGD.) LUCENITO N. TAGLE Commissioner (SGD.) ARMANDO C. VELASCO Commissioner (SGD.) ELIAS R. YUSOPH Commissioner (SGD.) CHRISTIAN ROBERT S. LIM Commissioner (SGD.) MARIA GRACIA CIELO M. PADACA Commissioner