DOF Style Guide for Official Correspondences

March 31, 2014 BLGF MEMORANDUM CIRCULAR NO. 016-14 TO : All Central and Regional Directors Division Chiefs' of This Bureau and All Others Concerned SUBJECT : DOF Style Guide for Official Correspondences For the information and guidance of all concerned, attached is a copy of DOF Style Guide for Official Correspondences. The Central and Regional Directors, Division Chiefs' of this Bureau are hereby instructed to take note of the above Memorandum and disseminate the contents thereof to all Bureau personnel. For strict compliance. HcaDTE (SGD.) SALVADOR M. DEL CASTILLO OIC-Executive Director ATTACHMENT DOF Style Guide for Official Correspondences 1. Font a. Main Text Arial 12 b. Minor Text (footnotes) Arial 10 c. Emphasis Bold (not italic/underline) 2. Paragraph a. Spacing Single Spaced b. Alignment Justified c. Before/After 0" 3. Numerical Tables a. Font Arial Narrow 11 b. Numerical Data Align Right c. Text Align Left d. Major Headings Bold and Center 4. Page a. Margins 1" all sides b. Size A4 c. Letterhead New DOF logo (with full sun, not semi-circle) d. Pagination in footer X at Arial 10 5. Enumeration/Numbering a. Number Style 1.a.i. (A. for major sections); not more than 3 lvls b. Bullet Style dark circle (), hollow circle (o), dash (-) 6. Letters a. Date Format 18 March 2014 b. Salutation Dear Secretary Purisima: c. Valediction Sincerely yours, (if familiar with addressee) Very truly yours (if not familiar with addressee) d. Official Directory http://www.gov.ph/directory/ e. Alignment Block Type, Justified Table 1. Common Errors in DOF Style What to use What not to use CESAR V. PURISIMA NOT Cesar V. Purisima Secretary of Finance Secretary, Department of Finance Undersecretary of the Domestic NOT Undersecretary, DOF Domestic Finance Group Finance Group Appendix NOT Annex 12 April 2012 NOT April 12, 2012 Sincerely yours, (if familiar) or NOT Sincerely, Truly, Very truly yours, Department Order No. 12-2014 NOT Department Order 2014-12 (DO 12-2014) (DO No. 12-2014) Dear Commissioner Henares : NOT Dear Commissioner Henares , Dear Honorable Henares : 1. Smuggling a. Smuggling a. 2.2% of GDP in 2012 NOT 1) 2.2% of GDP in 2012 b. Commissioner Sevilla is 2) Commissioner Sevilla is stopping it stopping it MEMORANDUM FOR THE NOT MEMORANDUM TO THE PRESIDENT PRESIDENT 18 March 2014, 1 January 2014 NOT March 18, 2014, 01 January 2014 (no need for "0")