Request for Assistance for the 2015 Census of Population

March 10, 2015 BLGF MEMORANDUM CIRCULAR NO. 005-15 TO : BLGF Central and Regional Directors of this Bureau, Provincial, City, Municipal Treasurers and Assistant Treasurers SUBJECT : Request for Assistance for the 2015 Census of Population For the information and guidance of all concerned, attached are copies of Department of Finance (DOF) Memorandum dated March 3, 2015 and Philippine Statistics Authority (PSA) Board Resolution Nos. 7, 8 and 9, regarding the above subject. All BLGF Central and Regional Directors are hereby instructed to take note of the above and disseminate the contents of the said Memorandum and Board Resolutions to Bureau personnel, Provincial, City and Municipal Treasurers, and Assistant Treasurers within their respective jurisdiction, and requested to provide necessary assistance to the Philippine Statistics Authority (PSA) for the successful conduct of POPCEN 2015. All concerned are enjoined to comply and be guided accordingly. (SGD.) ATTY. SALVADOR M. DEL CASTILLO OIC-Executive Director Bureau of Local Government Finance ATTACHMENT DOF Memorandum dated March 3, 2015 REPUBLIC OF THE PHILIPPINES PHILIPPINE STATISTICS AUTHORITY PSA BOARD RESOLUTION NO. 07 Series of 2014 DESIGNATING THE PHILIPPINE STATISTICS AUTHORITY (PSA) BOARD AS THE NATIONAL CENSUS COORDINATING BOARD (NCCB) FOR THE 2015 CENSUS OF POPULATION, AND APPROVING ITS TERMS OF REFERENCE AND ASSISTANCE TO BE RENDERED TO THE PSA WHEREAS, Republic Act (R.A.) No. 10625, also known as the Philippine Statistical Act of 2013, which was approved on 12 September 2013, states that the Philippine Statistics Authority (PSA) shall prepare and conduct periodic censuses on population, housing, agriculture, fisheries, business, industry, and other sectors of the economy; WHEREAS, Executive Order No. 352 Designation of Statistical Activities that will Generate Critical Data for Decision-Making of the Government and the Private Sector stipulates the conduct of a mid-decade census primarily to update the population count in all barangays nationwide; ISCHET WHEREAS, the 2015 Census of Population (POPCEN 2015), which is scheduled to be conducted in August 2015 with 01 August as reference date is designed mainly to take an inventory of the population in the entire Philippines; WHEREAS, to ensure the successful conduct of the census, the citizenry must be called upon to support and cooperate in the POPCEN 2015 by providing complete and correct information to census enumerators; WHEREAS, recognizing the increasing importance of the census data in meeting data needs at the lowest geographic level, the assistance provided by government agencies, government owned and controlled corporations, as well as local government units (LGUs) to the PSA was instrumental to the success of previous census undertakings; WHEREAS, one of the functions of the PSA Board as specified in Section 09 of R.A. No. 10625 is to prescribe appropriate frameworks for the improvement of statistical coordination and establish mechanisms for statistical coordination at the regional and LGU levels; WHEREAS, with this mandated function and being the highest policy-making body on statistical matters, the PSA Board can be designated as the National Census Coordinating Board (NCCB) for the POPCEN 2015; NOW, THEREFORE, BE IT RESOLVED AS IT IS HEREBY RESOLVED that the PSA Board: shall be designated as the NCCB for the POPCEN 2015 and approves its Terms of Reference (Annex BR-07-20141121-01); and enjoins all agencies and instrumentalities of the national government, particularly the member-agencies of the NCCB to provide assistance to the PSA in connection with the POPCEN 2015 and that the assistance shall include, but not limited to those identified in "Annex BR-07-20141121-02". Approved this 21st day of November 2014, in Pasig City. (SGD.) ARSENIO M. BALISACAN PSA Board Chairperson Socioeconomic Planning Secretary and Director General, NEDA Attested by: (SGD.) LISA GRACE S. BERSALES National Statistician and Civil Registrar General Chair, PSA Board Secretariat Annex BR-07-20141121-01 Composition and Terms of Reference of the National Census Coordinating Board A. Composition Chairperson: Secretary for Socioeconomic Planning and Director General of the National Economic and Development Authority Vice Chairperson: Secretary of the Department of Budget and Management or his/her duly authorized Undersecretary Members: National Statistician of the Philippine Statistics Authority Executive Director of the Philippine Statistical Research and Training Institute PSA Board Member representing: Department of Agrarian Reform Department of Agriculture Department of Education Department of Energy Department of Environment and Natural Resources Department of Finance Department of Foreign Affairs Department of Health Department of the Interior and Local Government Department of Justice Department of Labor and Employment Department of National Defense Department of Public Works and Highways Department of Science and Technology Department of Social Welfare and Development Department of Tourism Department of Trade and Industry Department of Transportation and Communications Bangko Sentral ng Pilipinas Commission on Higher Education Technical Education and Skills Development Authority Governance Commission for Government Owned and Controlled Corporations Philippine Statistical Association, Incorporated Union of Local Authorities of the Philippines Private sector ATSI B. Terms of Reference 1. Address the needs of the Philippine Statistics Authority (PSA) for the 2015 Census of Population (POPCEN 2015) in terms of coordination; publicity and information campaign; training, transportation, and communication; security and health services; and other logistics. 2. Issue communications, directives, instructions, and/or memorandum circulars enjoining their respective bureaus, attached agencies, and instrumentalities, including local government units to cooperate, mobilize, and provide support/assistance to the POPCEN 2015, in areas covering but not limited to the conduct/provision of the following: publicity and information campaign for the census. facilities for training, transportation, and communication before, during, and after the census operations. safe and secure room/space to serve as local headquarters for census personnel and storage area for census forms and materials, whenever necessary. lodging of census personnel assigned in areas outside their official station. security to census personnel and materials. health services to census personnel. 3. Resolve issues and concerns raised by the Regional Census Coordinating Boards. 4. Facilitate the approval and timely release of funds/appropriations for the census. Annex BR-07-20141121-02 Specific Kinds of Assistance Requested from Member-Agencies of the National Census Coordinating Board for the 2015 Census of Population Agency/Office Kind of Assistance National Economic Issuance of directives enjoining all its attached agencies and Development Authority and local offices for the following: conduct of publicity and information drive announcement and inclusion in the agenda matters pertaining to the census during meetings of the Regional/Provincial/City/Municipal Development Councils use of facilities for the training of census enumerators and supervisors use of facilities for lodging of census personnel assigned in areas outside their official station Department of Agrarian Issuance of directives enjoining all its attached Reform agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Agriculture Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Budget Issuance of directives enjoining all its attached and Management agencies, bureaus, and local offices for the following: timely release of funds/appropriations for the census conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors Department of Education Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: conduct of publicity and information drive through announcement of census undertaking in school activities, Parents-Teachers Association (PTA) meetings, and others use of available classrooms and other school facilities for the training of census enumerators and supervisors use of transport facilities in transporting census personnel and materials use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Energy Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Environment Issuance of directives enjoining all its attached and Natural Resources agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Finance Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Foreign Issuance of directives enjoining all its attached Affairs agencies, bureaus, and local offices for the following: conduct of publicity and information drive among Filipinos overseas conduct of enumeration of Filipinos residing in Philippine embassies, consulates, and missions abroad use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Health Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: use of health facilities for the treatment of animal bites, accidents, and other emergency health cases of census personnel provision of first-aid medicines for training and enumeration conduct of enumeration in hospitals and other health facilities/institutions conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of the Interior Issuance of directives enjoining all its attached and Local Government agencies, bureaus, local offices, and all governors and mayors, Association of Barangay Chairmen (ABC), League of Governors, and League of City/Municipal Mayors, and other local organizations for the following: conduct of enumeration in all barangays , including areas with boundary disputes conduct of publicity and information drive enjoining the support and cooperation of local government units to provide assistance for the census facilitate the creation/convening of the Provincial/ City/Municipal Census Coordinating Boards (P/C/M CCBs) through the respective local chief executives, who shall be designated as Chairpersons of these local CCBs use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Justice Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: provision of legal assistance to census enumerators and supervisors in the enforcement of laws pertaining to the census conduct of enumeration in prisons, jails, and other penal institutions conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Labor Issuance of directives enjoining all its attached and Employment agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of National Issuance of directives enjoining all its attached Defense agencies, bureaus, and local offices for the following: enumeration in military camps/installations provision of security escorts for census enumerators and supervisors, whenever necessary give advice on peace and order conditions conduct of publicity and information drive use of transport facilities in transporting census materials Department of Public Works Issuance of directives enjoining all its attached and Highways agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Science Issuance of directives enjoining all its attached and Technology agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Social Issuance of directives enjoining all its attached Welfare and Development agencies, bureaus, and local offices for the following: conduct of enumeration in calamity affected areas, resettlement/evacuation centers, and areas where there are numerous homeless population conduct of enumeration in Homes for the Aged, orphanages, and other welfare institutions conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Tourism Issuance of directives enjoining all its attached agencies, bureaus, and local offices for the following: conduct of enumeration in hotels, resorts, and other tourism facilities conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Trade Issuance of directives enjoining all its attached and Industry agencies, bureaus, and local offices for the following: conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Department of Issuance of directives enjoining all its attached Transportation agencies, bureaus, and local offices for the following: and Communications conduct of publicity and information drive use of communication facilities for monitoring and reporting of census activities use of transport facilities in transporting census personnel and materials use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Bangko Sentral ng Pilipinas Issuance of directives enjoining all its local for the following: conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors Philippine Statistical Issuance of directive enjoining its officers/staff to: Research and Training conduct publicity and information drive with focus on Institute the importance and uses of census data Commission on Higher Issuance of directives enjoining all its local offices for Education the following: conduct of enumeration in educational institutions, including dormitories and housing facilities for faculty and staff inside school/university campuses conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Technical Education Issuance of directives enjoining all its local offices for and Skills Development the following: Authority conduct of publicity and information drive use of facilities for the training of census enumerators and supervisors use of facilities for the lodging of census personnel assigned in areas outside their official station Governance Commission Issuance of directive enjoining its officers/staff to: for Government Owned and conduct publicity and information drive Controlled Corporations Philippine Statistical Issuance of directive enjoining its officers/staff and Association, Incorporated affiliate organizations to: conduct publicity and information drive with focus on the importance and uses of census data Union of Local Authorities Issuance of directive enjoining its officers/staff and of the Philippines umbrella organizations for the following: enjoining the support and cooperation of local government units to provide assistance for the census facilitate the creation/convening of the Provincial/ City/Municipal Census Coordinating Boards (P/C/M CCBs) through the respective local chief executives, who shall be designated as Chairpersons of these local CCBs conduct of publicity and information drive Private sector assist in the conduct of publicity and information drive REPUBLIC OF THE PHILIPPINES PHILIPPINE STATISTICS AUTHORITY PSA BOARD RESOLUTION NO. 08 Series of 2014 ENDORSING TO THE OFFICE OF THE PRESIDENT THE ISSUANCE OF A PRESIDENTIAL PROCLAMATION DECLARING AUGUST 2015 AS NATIONAL CENSUS MONTH WHEREAS, Republic Act (R.A.) No. 10625, also known as the Philippine Statistical Act of 2013, which was approved on 12 September 2013, states that the Philippine Statistics Authority (PSA) shall prepare and conduct periodic censuses on population, housing, agriculture, fisheries, business, industry, and other sectors of the economy; WHEREAS, Executive Order No. 352 Designation of Statistical Activities that will Generate Critical Data for Decision-Making of the Government and the Private Sector stipulates the conduct of a mid-decade census primarily to update the population count in all barangays nationwide; WHEREAS, the 2015 Census of Population (POPCEN 2015), which is scheduled to be conducted in August 2015 with 01 August as reference date is designed mainly to take an inventory of the population in the entire Philippines; WHEREAS, to ensure the successful conduct of the census, the citizenry must be called upon to support and cooperate in the POPCEN 2015 by providing complete and correct information to census enumerators; WHEREAS, in the previous censuses, a Presidential Proclamation was issued to highlight the significance and importance of a census undertaking; WHEREAS, in the previous censuses, the month when census-taking was conducted was declared as "National Census Month"; NOW, THEREFORE, BE IT RESOLVED AS IT IS HEREBY RESOLVED that, the PSA Board endorses to the Office of the President the issuance of a Proclamation Order entitled, "Declaring August 2015 as National Census Month" (Annex BR-08-20141121-01). Approved this 21st day of November 2014, in Pasig City. (SGD.) ARSENIO M. BALISACAN PSA Board Chairperson Socioeconomic Planning Secretary and Director General, NEDA Attested by: (SGD.) LISA GRACE S. BERSALES National Statistician and Civil Registrar General Chair, PSA Board Secretariat REPUBLIC OF THE PHILIPPINES PHILIPPINE STATISTICS AUTHORITY PSA BOARD RESOLUTION NO. 09 Series of 2014 APPROVING THE COMPOSITION AND TERMS OF REFERENCE OF THE REGIONAL, PROVINCIAL, CITY, AND MUNICIPAL CENSUS COORDINATING BOARDS FOR THE 2015 CENSUS OF POPULATION WHEREAS, Republic Act (R.A.) No. 10625, also known as the Philippine Statistical Act of 2013, which was approved on 12 September 2013, states that the Philippine Statistics Authority (PSA) shall prepare and conduct periodic censuses on population, housing, agriculture, fisheries, business, industry, and other sectors of the economy; WHEREAS, Executive Order No. 352 Designation of Statistical Activities that will Generate Critical Data for Decision-Making of the Government and the Private Sector stipulates the conduct of a mid-decade census primarily to update the population count in all barangays nationwide; ACEIac WHEREAS, the 2015 Census of Population (POPCEN 2015), which is scheduled to be conducted in August 2015 with 01 August as reference date is designed mainly to take an inventory of the population in the entire Philippines; WHEREAS, to ensure the successful conduct of the census, the citizenry must be called upon to support and cooperate in the POPCEN 2015 by providing complete and correct information to census enumerators; WHEREAS, recognizing the increasing importance of the census data in meeting data needs at the lowest geographic level, the assistance provided by government agencies, government owned and controlled corporations, as well as local government units (LGUs) to the PSA was instrumental to the success of previous census undertakings; WHEREAS, one of the functions of the PSA Board as specified in Section 9 of R.A. No. 10625 is to prescribe appropriate frameworks for the improvement of statistical coordination and establish mechanisms for statistical coordination at the regional and LGU levels; WHEREAS, with this mandated function and being the highest policy-making body on statistical matters, the PSA Board can be designated as the National Census Coordinating Board (NCCB) for the POPCEN 2015; NOW, THEREFORE, BE IT RESOLVED AS IT IS HEREBY RESOLVED that, the PSA Board approves the composition and terms of reference of the Regional, Provincial, City, and Municipal Census Coordinating Boards (R/P/C/M CCBs) for the POPCEN 2015 (Annex BR-09-20141121-01). Approved this 21st day of November 2014, in Pasig City. (SGD.) ARSENIO M. BALISACAN PSA Board Chairperson Socioeconomic Planning Secretary and Director General, NEDA Attested by: (SGD.) LISA GRACE S. BERSALES National Statistician and Civil Registrar General Chair, PSA Board Secretariat Annex BR-09-20141121-01 Composition and Terms of Reference of the Regional, Provincial, City, and Municipal Census Coordinating Boards for the 2015 Census of Population A. Composition Regional Census Coordinating Board Provincial Census Coordinating Board Heads of Regional Offices of the 1. Provincial Governor (Chairperson) following departments and government agencies: 2. Division Superintendent of Schools DepEd (Vice Chairperson) 1. National Economic and Development Authority (Chairperson) 3. District Highways Engineer 4. Provincial Commander of the Philippine National Police (PNP) 2. Department of the Interior and Local Government (Vice Chairperson) 5. Provincial Planning and Development Officer 3. Department of Agrarian Reform 4. Department of Agriculture 6. Provincial Assessor 5. Department of Budget and Management 7. Provincial Agriculturist 8. Provincial Population Officer 6. Department of Education (DepEd) 9. Provincial Environment and Natural Resources Officer 7. Department of Energy 8. Department of Environment and Natural Resources 10. Provincial Social Welfare and Development Officer 9. Department of Finance 11. Provincial Information Officer 10. Department of Foreign Affairs 12. Development Management Officer V-NCIP 11. Department of Health 12. Department of Justice 13. Private sector representatives (3) 13. Department of Labor and 14. Provincial Statistics Officer PSA Employment (Executive Officer) 14. Department of National Defense 15. Department of Public Works and Highways 16. Department of Science and Technology 17. Department of Social Welfare and Development 18. Department of Tourism 19. Department of Trade and Industry 20. Department of Transportation and Communications 21. Bangko Sentral ng Pilipinas 22. Commission on Higher Education 23. Union of Local Authorities of the Philippines 24. Regional Development Council 25. Commission on Population 26. National Commission on Muslim Filipinos 27. National Commission on Indigenous Peoples (NCIP) 28. Private sector representative 29. Philippine Statistics Authority (PSA) (Executive Officer) City Census Coordinating Board Municipal Census Coordinating Board 1. City Mayor (Chairperson) 1. Municipal Mayor (Chairperson) 2. City Superintendent of Schools 2. District Supervisor of Schools DepEd (Vice Chairperson) DepEd (Vice Chairperson) 3. Station Commander PNP 3. Station Commander PNP 4. City Planning and Development 4. Municipal Planning and Development Officer Officer 5. City Civil Registrar 5. Municipal Civil Registrar 6. City Population Officer 6. Municipal Population Officer 7. City Assessor 7. Municipal Agriculturist 8. Private sector representative 8. Private sector representative 9. District Statistics Officer PSA 9. District Statistics Officer PSA (Executive Officer) (Executive Officer) B. Terms of Reference Regional Census Provincial Census City/Municipal Census Coordinating Board Coordinating Board Coordinating Board 1. Assess the needs of the PSA in 1. Assess the needs of the PSA in 1. Assess the needs of the PSA in the region in terms of facilities the region in terms of facilities the region in terms of facilities (transportation, communications, (transportation, communications, (transportation, communications, training, and lodging), security, training, and lodging), security, training, and lodging), security, publicity, and other logistics; publicity, and other logistics; publicity, and other logistics; 2. Provide transportation facilities 2. Provide transportation facilities 2. Provide transportation facilities for the distribution/delivery of for the distribution/delivery of for the distribution/delivery of census materials and supplies census materials and supplies census materials and supplies and transmittal of census and transmittal of census and transmittal of census returns returns before, during, and after returns before, during, and after before, during, and after the the census operations; the census operations; census operations; 3. Provide communications 3. Provide communications 3. Provide communications facilities for use of census facilities for use of census facilities for use of census personnel; personnel; personnel; 4. Provide venues/facilities for the 4. Provide venues/facilities for the 4. Provide venues/facilities for the training of census personnel; training of census personnel; training of census personnel; 5. Provide temporary office/room/ 5. Provide temporary office/room/ 5. Provide temporary space that will serve as space that will serve as office/room/space that will serve headquarter of census personnel headquarter of census personnel as headquarter of census or storage area for census or storage area for census personnel or storage area for materials and supplies for the materials and supplies for the census materials and supplies duration of the census duration of the census for the duration of the census operations; operations; operations; 6. Provide facilities for the lodging 6. Provide facilities for the lodging 6. Provide facilities for the lodging of census personnel assigned in of census personnel assigned in of census personnel assigned in areas outside their official station; areas outside their official station; areas outside their official station; 7. Assist the Provincial Census 7. Assist the City/Municipal 7. Conduct publicity and information Coordinating Board (PCCB) in Census Coordinating Board campaign on the forthcoming the conduct of publicity and (C/MCCB) in the conduct of census; information campaign; publicity and information campaign; 8. Assist the PSA in the census 8. Assist the PSA in the census 8. Assist the PSA in the census operations to ensure complete operations to ensure complete operations to ensure complete coverage of the region; coverage of the province; coverage of the city/municipality; 9. Specify other areas of 9. Specify other areas of 9. Provide security/guide to census involvement or involvement or personnel and materials; participation of the agencies participation of the agencies within the limits of their within the limits of their resources; resources; 10. Refer to the National Census 10. Refer to the RCCB matters 10. Refer to the PCCB matters which Coordination Board (NCCB) which cannot be resolved in the cannot be resolved in the matters, which cannot be PCCB; and C/MCCB; resolved in the Regional Census Coordinating Board (RCCB), including those raised by the Provincial/City/Municipal Census Coordinating Boards (P/C/M CCBs); and 11. Take up other matters as may 11. Take up other matters as may 11. Enlist the cooperation of barangay be specified by the NCCB or as be specified by the RCCB or as officials in the census operations; necessary for the successful necessary for the successful conduct of the census. conduct of the census. 12. Take up other matters as may be specified by the PCCB or as necessary for the successful conduct of the census.