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January 3, 2003 BLGF MEMORANDUM CIRCULAR NO. 004-03 TO : Bureau Officials and Personnel; Regional Directors for Local Government Finance; District Treasurers and Assessors of Metropolitan Manila; Provincial, City and Municipal Treasurers and Assessors; and Others Concerned SUBJECT : Revised Tracking System of the New Local Treasury and Assessment Reporting Formats as required under BLGF Memorandum Circular No. 01-2001 dated January 15, 2001 In order to fast track the data banking of the LGU fiscal information, the following instructions are hereby issued for the compliance of all concerned: A. Statement of the Income and Expenditures 1. Starting the 1st Quarter of CY 2003 All LGUs shall submit the Statement of Income and Expenditures Cash Basis of Accounting, quarterly, due on or before the 20th day of the month immediately following the end of the quarter; and Modified Accrual Basis of Accounting quarterly, due on or before the end of the succeeding quarter. 2. All reports should be in the format provided under the Statement of Income and Expenditures Reporting System Manual. 3. Starting the 1st Quarter of CY 2003, all Local Treasurers shall submit one (1) copy the required SIE Reports, as prescribed above, to the BLGF Regional Office and one (1) copy to the BLGF Central Office. B. Other LGU financial reports (e.g. collection of Real Property Taxes and other local taxes and receipts; and the Real Property Assessment Report) 1. Starting the 1st Quarter of CY 2003, other related reports such as Real property Tax Collection, Business Tax Collection, Fees and Charges Collection, Operation of Economic Enterprises Collection reports and Real Property Tax Assessment report should be in accordance with the new Local Treasury and Assessment Reporting Formats as prescribed under the New SIE Reporting System Manual. a. In the case of Municipalities, all reports shall be submitted to the Provincial Treasurer and to the Provincial Assessor, as the case may be, on or before the 10th day of the month immediately following the quarter. b. In the case of Cities, all reports shall be submitted to the BLGF Regional Office copy furnished the BLGF Central Office on or before the 20th day of the month immediately following the quarter reported on. c. In the case of Provinces, all reports shall be submitted to the BLGF Regional Office copy furnished the BLGF Central Office on or before the 20th day of the month immediately following the quarter reported on. The Provincial Treasurers or the Provincial Assessors shall submit a consolidated report of different reports of the municipalities under their jurisdiction. d. Cities and Municipalities within Metro Manila shall submit their reports on or before the 30th day of the month following the quarter reported on, directly to the BLGF Central Office, which shall prepare the required consolidated reports. e. The BLGF Regional office shall submit a consolidated report of all the LGUs within the region to the BLGF Central Office due on or before the 30th the day of the month immediately following the quarter reported on. Failure to submit the above-mentioned reports on time and/or submission of incorrect and misleading reports shall constitute sufficient ground for administrative disciplinary action. All concerned should be guided accordingly. Provincial Treasurers and Assessors are hereby directed to disseminate the contents of this Circular to all Municipal Treasurers and Assessors under their jurisdiction. This circular amends BLGF Memorandum Circular No. 01-2001 issued on January 15, 2001 BLGF Memorandum Circular No. 40-2001, issued on May 29, 2002; and BLGF Memorandum Circular 13-2002, issued on June 13, 2002. This Circular shall take effect immediately. (SGD.) MA. PRESENTACION R. MONTESA Executive Director