Additional Guidelines on the Implementation of the Electronic Statement of Receipts and Expenditures Report Submission

January 29, 2010 BLGF MEMORANDUM CIRCULAR NO. 002-10 TO : All Bureau Officials and Personnel; Regional Directors for Local Government Finance; Provincial, City and Municipal Treasurers and Others Concerned SUBJECT : Additional Guidelines on the Implementation of the Electronic Statement of Receipts and Expenditures Report Submission In relation to the full implementation of the eSRE system in CY 2010, all BLGF Central and Regional Officials and Staff; Provincial, City, and Municipal Treasurers; and others concerned are hereby advised of the following: TIEHDC 1. All Statement of Receipts and Expenditure Reports covering the periods from the 1st Quarter of CY 2009 and every quarter thereafter shall be submitted through the eSRE web-based system. 2. BLGF Regional Directors, BLGF SRE Focal Persons; Provincial, City and Municipal Treasurers, Approvers as well as Provincial SRE Reviewers are required to register officially in the eSRE web-based system on or before February 28, 2010. 3. For purposes of monitoring accountable eSRE personnel, all BLGF Regional Offices are required to submit immediately the names of newly appointed or designated Provincial/City/Municipal Treasurers to the REV Division, BLGF Central Office. Upon assumption to duty, newly appointed or designated Provincial/City/Municipal treasurers are required to register as the New Provincial/City Municipal approver of the LGU. 4. Provincial Treasurers are required moreover to inform immediately the REV Division, BLGF Central Office of any change in personnel assigned as Provincial SRE Reviewers. 5. All Regional Offices are required to ensure that all eSRE Reports are submitted to the Central Office before renewing or extending the designation of an OIC/ICO Treasurer. Hence, the extension or renewal of designation of any OIC/ICO Treasurer shall be subject to the treasurer's compliance with the eSRE reporting system. 6. Failure of the treasurer to submit the eSRE reports on time and/or submission of incorrect and misleading reports, shall constitute sufficient grounds for administrative disciplinary action in accordance with the Uniform Rules on Administrative Cases in the Civil Service (Resolution No. 991936), specifically: a) For failure to submit the reports after having been given three (3) notices, Section 25.B.1, Rule IV of Resolution No. 991936 shall apply, to wit: "1. Simple Neglect of Duty 1st Offense Suspension 1 mo. 1 day to 6 months) 2nd Offense Dismissal" b) For submission of incorrect and misleading reports, Section 52.B.2, Rule IV of Resolution No. 991936 shall apply, to wit: "2. Simple Misconduct 1st Offense Suspension 1 mo. 1 day to 6 mos. 2nd Offense Dismissal" Validation of SRE reports shall be integrated in the plans and programs of the BLGF Central and Regional Offices and shall be done during the conduct of revenue audits. The eSRE report is a vital part of the local government operations. These reports serve as an embodiment of our responsibility, accountability and transparency in providing better service to our constituents. Advisory and updates regarding the eSRE System shall be issued from time to time by the BLGF Central Office and shall be disseminated and downloadable via the BLGF Website. All concerned should be guided accordingly. Provincial Treasurers and Assessors are hereby directed to disseminate the contents of this Circular to all Municipal Treasurers and Assessors under their jurisdiction. This Circular amends BLGF Memorandum Circular No. 19-2008 dated December 10, 2008. This Circular shall take effect immediately and shall be implemented strictly. aEDCAH (SGD.) MA. PRESENTACION R. MONTESA Executive Director