Computer-Based Books of Account

July 8, 1993 BIR RULING NO. 303-93 COMPUTER-BASED BOOKS OF ACCOUNT 235 142-90 303-93 Zuellig Agrochem Corporation Marsman Pharma Building 2246 Chino Roces Avenue Makati, Metro Manila Attention: Mr . Prisco B . Ponce Director This refers to your letter dated March 8, 1993 requesting authority to use loose leaf forms for sales invoices and likewise authority to use computer printouts for your Sales Book, Cash Receipts Book, Cash Disbursement Book, Purchase Register, Issue Slip Register, Journal Voucher Register, General Ledger and other books of accounts. casia In reply, please be informed that your request to use computer-based accounting system is hereby granted subject to the following conditions: 1. A readable printout of the information/accounting data should be made available or verifiable; and 2. Diskettes containing records, classification and summary of transactions shall be subject to examination and inspection of internal revenue officers as if they are the traditional books of accounts, in accordance with Section 135 of the Tax Code, as amended. With respect to your request to use loose-leaf forms for sales invoices or receipts, it is suggested that you direct your request to the Regional Director of BIR Region No. 4-B2, Makati, who has the authority to grant your request, pursuant to Revenue Memorandum Circular No. 43-82. LIWAYWAY VINZONS-CHATO Commissioner of Internal Revenue