Obligation to Keep and Preserve the Duplicates and/or Stubs of the Bills and Receipts

May 5, 1958 BIR RULING NO. 252-58 The Manila Electric Company Manila Attention : The Comptroller Gentlemen : With reference to your request for authority to destroy and dispose of all the duplicates and/or stubs of the bills and receipts used by you up to December 31, 1955, I have the honor to inform you that, according to Section 204 of the Tax Code, all persons, subject to an internal revenue tax, who prepare and issue sales or commercial invoices or receipts to their customers, clients or purchasers, are required to keep and preserve the duplicated thereof in their places of business for a period of 5 years from the date of the invoice or receipt. In view thereof, your request has to be as it is hereby denied. cdll Very truly yours, (SGD.) JOSE ARAAS Commissioner of Internal Revenue