Guidelines on Use of Computerized Daily Sales Summary Sheets in Lieu of Sales Books as Part of Accounting Records

July 7, 1980 BIR RULING NO. 093-80 SO-EN Garments Corporation 299-335 G. Araneta Avenue Quezon City Attention: Mr . Generoso Aguirre Accountant Gentlemen : This refers to your letter dated May 19, 1980 requesting authority to use the computerized daily sales summary sheet in lieu of the sales book as part of your accounting records. cdt It is represented that you have installed a computerized machine exclusively in the preparation of sales invoices as well as summarizing the daily transactions through a sales summary sheet; and that the totals appearing in the daily sales summary sheet shall be posted in the registry book duly registered with this Office. In reply, please be informed that your request is hereby granted subject to the following conditions: 1. That at the close of each calendar or fiscal year or upon determination of the use thereof but not later than fifteen (15) days after the closing of the books of accounts the computerized daily sales summary sheets authorized to be used herein should be permanently bound in a single volume, serially numbered and a certificate under oath as to the correctness of the entries therein and the number of sheets used for the period, should be made and submitted to the Revenue Director concerned for authentication. 2. That the bound volumes will be kept on file and made available for examination to authorized representatives of this Office in accordance with Bookkeeping Regulations. Very truly yours, RUBEN B. ANCHETA Acting Commissioner