Imprinting of Stamps on Pieces of Paper Which Could Not be Inserted into Stamping Machine

February 7, 1958 BIR RULING NO. 075-58 The Bank of the Philippines Islands Manila Gentlemen : Reference is made to your letter dated January 8, 1957, requesting that, in cases of documents which cannot be inserted into your documentary stamp meter (Model F-88, Serial No. 12599, Permit No. 57), you be allowed in lieu of having the documentary stamps imprinted on the documents themselves, to imprint the stamps on pieces of paper which in turn will be affixed to the said documents. In support of your request, you stated that: cdpr "This request is made in view of the fact that, in the course of our business, we come across documents requiring documentary stamps which could not be inserted into our stamping machine, like our stock and transfer book, or documents that are bound or held together at one side by fasteners, staples, etc., thereby forcing us to forego the use of such machine and to buy individual documentary stamps. By allowing us to impress the necessary stamps on suitable pieces of paper, we could made use of our machine by affixing said pieces of paper so impressed with the required amount of documentary stamp, on the corresponding documents." In answer thereto, I have the honor to inform you that your request is hereby granted, subject to the condition that the pieces of paper on which the documentary stamps are imprinted shall be cancelled in accordance with the provisions of Section 237 of the National Internal Revenue Code, that is, either by writing, stamping, or perforating the date of the cancellation across the fact of each piece of paper itself and part on the document to which the former is affixed. If the cancellation is accomplished by writing or stamping the date of cancellation, a hole sufficiently large to be visible to the naked eye shall be punched, cut, or perforated on both the paper and the document either by the use of a hand punch, knife, perforating machine scissors, or any other cutting instrument. However, if the cancellation is accomplished by perforating the date of cancellation, no other hole need be made on the paper. prcd Very truly yours, (SGD.) JOSE ARAAS Commissioner of Internal Revenue