Submission of Approved Terms of Reference (TOR), Approved Budget for the Contract (ABC), Quotations and Abstract of Quotations for Projects/Programs for CY 2011

January 28, 2011 BIR MEMORANDUM FOR : Deputy Commissioners, Assistant Commissioners, Revenue Data Center Heads, Project Proponents and Others Concerned SUBJECT : Submission of Approved Terms of Reference (TOR), Approved Budget for the Contract (ABC), Quotations and Abstract of Quotations for Projects/Programs for CY 2011 In order to complete the bidding for all Projects/Programs included in your Project Procurement Management Plan (PPMP) for CY 2011 for implementation by May 1, 2011 and June 1, 2011 , the Bids and Awards Committee would like to request from your good office the submission of the following bidding documents on or before February 6, 2011 and February 28, 2011 respectively, thru the Head, BAC Secretariat, Procurement Division: 1. Terms of Reference (TOR) 2. Approved Budget for the Contract (ABC) 3. Quotations from at least three (3) Suppliers/Contractors 4. Abstract of Quotation Please be informed that per RDAO No. 4-2010 dated April 12, 2010, the TOR and ABC shall be signed in the following manner: Prepared by Concerned Office Recommended by Concerned ACIRs Approved by Concerned DCIRs Attached are copies of the Procurement Plan of Activities, for your ready reference. aASEcH (SGD.) JAMES H. ROLDAN Assistant Commissioner, Enforcement Service Chairman, Bids and Awards Committee ATTACHMENT Procurement Plan of Activities Project Implementation: May 1, 2011 to December 31, 2011 Stage Key Activity Earliest Planned Possible Time Submission of Terms of Reference On or before (TOR) and Approved Budget for February 6, 2011 the Contract (ABC) Pre-procurement Conference February 7-18, 2011 Submission of approved Terms of February 21, 2011 Reference including its Annexes, ABC, Sections 6 & 7 other necessary documents. Preparation of Bidding Documents February 22-24, 2011 (30 calendar days) BAC Review of Bid Documents February 25, 2011 Finalization of Bidding Documents February 28 to March 2, 2011 1 Advertisement/Posting of IAEB 7 cd March 3-9, 2011 (7 calendar days) 2 Eligibility Check (and Short Listing, in case of Consulting Services) 3 Issuance and availability of bidding From 1st day of documents Stage 1 until Stage 5 4 Pre-Bid Conference (1 day) March 10, 2011 (12 cd before Stage 5) Request for clarification March 14, 2011 (10 cd before Stage 5) Supplemental/Bid Bulletin March 16, 2011 (7 cd before Stage 5) 5 Bid Proper (1 day) 1 cd March 23, 2011 - 1 cd (includes opening of bids and eligibility check) 6 Bid Evaluation Maximum 7 cd March 24-30, 2011 Minimum 1 cd (7 c.d.) 7 Submission of post-qualification 3 cd documents, re: Compliance with Sec. 34 of the Revised IRR of RA 9184 8 Post-qualification Maximum 30 cd March 31 to Minimum 1 cd April 6, 2011 (7 c.d.) 9 Approval of Resolution/Issuance Maximum 7 cd April 7-16, 2011 of Notice of Award Minimum 2 cd (7 c.d.) 10 Preparation and signing of Maximum 10 cd April 17-26, 2011 Contract/P.O. Minimum 2 cd (10 c.d.) 11 Issuance of Notice to Proceed 3 cd April 27-29, 2011 (3 c.d.) Contract Duration/Project May 01, 2011 Implementation Actual no. of days (from Advertisement to Issuance of NTP) 58 calendar days NOTE: Estimated Minimum Period = 28 calendar days (4 weeks) Estimated Maximum Period = 124 calendar days (17 weeks 5 days) PROCUREMENT PLAN OF ACTIVITIES Project Implementation: June 1, 2011 to December 31, 2011 Stage Key Activity Earliest Planned Possible Time Submission of Terms of Reference On or before (TOR) and Approved Budget for February 28, 2011 the Contract (ABC) Pre-procurement Conference March 1-15, 2011 Submission of approved Terms of March 21, 2011 Reference including its Annexes, ABC, Sections 6 & 7 other necessary documents. Preparation of Bidding Documents March 23-24, 2011 (30 calendar days) BAC Review of Bid Documents March 25, 2011 Finalization of Bidding Documents March 28-30, 2011 1 Advertisement/Posting of IAEB 7 cd March 31 to April 6, 2011 (7 calendar days) 2 Eligibility Check (and Short Listing, in case of Consulting Services) 3 Issuance and availability of bidding From 1st day of documents Stage 1 until Stage 5 4 Pre-Bid Conference (1 day) April 07, 2011 (12 cd before Stage 5) Request for clarification April 09, 2011 (10 cd before Stage 5) Supplemental/Bid Bulletin April 13, 2011 (7 cd before Stage 5) 5 Bid Proper (1 day) 1 cd April 19, 2011 - 1 cd (includes opening of bids and eligibility check) 6 Bid Evaluation Maximum 7 cd April 20-26, 2011 Minimum 1 cd (7 c.d.) 7 Submission of post-qualification 3 cd documents, re: Compliance with Sec. 34 of the Revised IRR of RA 9184 8 Post-qualification Maximum 30 cd April 27 to Minimum 1 cd May 3, 2011 (7 c.d.) 9 Approval of Resolution/Issuance Maximum 7 cd May 4-13, 2011 of Notice of Award Minimum 2 cd (7 c.d.) 10 Preparation and signing of Maximum 10 cd May 14-23, 2011 Contract/P.O. Minimum 2 cd (10 c.d.) 11 Issuance of Notice to 3 cd May 24-26, 2011 Proceed (NTP) (3 c.d.) Contract Duration/Project June 01, 2011 Implementation Actual no. of days (from Advertisement to Issuance of NTP) 57 calendar days NOTE: Estimated Minimum Period = 28 calendar days (4 weeks) Estimated Maximum Period = 124 calendar days (17 weeks 5 days)