Moratorium on the Filing of Regular Positions and Authority to Renew Appointments/Contracts of Personnel

July 5, 2006 BIR MEMORANDUM TO : All Revenue Officials and Employees Concerned SUBJECT : Moratorium on the Filing of Regular Positions and Authority to Renew Appointments/Contracts of Personnel For the information and guidance of all concerned, please disseminate in all Bureau Offices the attached copy of DBM Circular Letter No. 2006-9 signed by DBM Secretary Rolando G. Andaya, Jr. dated June 20, 2006 on the above subject matter. aCHcIE You are enjoined to post the copy of this issuance in your Office Bulletin Board, or in a conspicuous place within your Office, to ensure that it shall be given the most extensive publicity possible. (SGD.) NORMA L. LIPANA OIC-Deputy Commissioner Resource Management Group ATTACHMENT June 20, 2006 DBM CIRCULAR LETTER NO. 09-06 TO : Heads of Departments and Agencies of the Executive Branch, Including Government-Owned and/or -Controlled Corporations (GOCCs), and Government Financial Institutions (GFIs), and All Others Concerned SUBJECT : Moratorium on the Filling of Regular Positions and Authority to Renew Appointments/Contracts of Personnel 1.0 Purpose This Circular Letter is being issued to: 1.1 Reiterate the continuing moratorium on the filling of vacant regular/permanent/itemized positions by Departments/Agencies while in the process of preparing/finalizing their respective Rationalization Plan; and 1.2 Extend the authority of Department Secretaries/Agency Heads to renew the appointments of personnel on casual/temporary status and the contracts of personnel under contractual/consultancy/emergency/job order basis for a specific period. 2.0 Policy Guidelines 2.1 The temporary suspension on the filling of regular/permanent/itemized positions, either through original appointment, promotion, transfer or reemployment, shall continue to be implemented in all Departments/Agencies of the Executive Branch whose Rationalization Plan has not been approved by this Department, consistent with Section 7 of Executive Order No. 366 dated 04 October 2004 and Section 13.a of its Implementing Rules and Regulations dated 11 May 2005, as reiterated under DBM Circular Letters No. 2005-08 and 2006-02 dated 03 June 2005 and 05 January 2006, respectively. The temporary suspension shall not apply to teaching, medical and allied medical items in hospitals and other medical facilities servicing agency clients and not its personnel, as well as uniformed positions in the Departments of Environment and Natural Resources, Interior and Local Government, National Defense, and Transportation and Communications. 2.2 On the other hand, the authority being granted to Department/Agency Heads to renew appointments of personnel on casual/temporary status and the contracts of personnel under contractual/consultancy/emergency/job order basis beyond 30 June 2006, subject to pertinent budgetary, civil service, accounting and auditing rules and regulations and other conditions, is hereby extended for a specific period. Thus, except for personnel assigned in projects with DBM-approved staffing pattern, the renewal of the appointments/contracts shall only be for the period that the Department/Agency is undergoing rationalization activities, but not to go beyond one (1) month after the approval of the agency's Rationalization Plan or 31 December 2006, whichever comes earlier. In addition, the following provisions of Section 2.2 of Circular Letter No. 2006-02 shall still apply: For National Government Agencies, the funds appropriated for the purpose are sufficient and the action will not entail additional budgetary release or the realignment of non-Personal Services funds; In the case of GOCCs, funds for the purpose shall be charged against the internally-generated funds/project funds included in the Board-approved CY 2006 Corporate Operating Budget; The maximum number of personnel whose contracts/appointments would be renewed/rehired shall not exceed the actual employees at the start of the Department/Agency's rationalization efforts; and There shall be no new hiring and/or replacement of resigned/retired/separated/terminated/regularized staff. 2.3 The renewal/rehiring of personnel for projects with DBM-approved staffing pattern shall be limited to the existing number of authorized positions. 3.0 Responsibility Clause It shall be the responsibility of the Department Secretaries and equivalent Agency Heads to strictly implement the provisions of this Circular Letter. ITAaCc 4.0 Applicability Clause The provisions of this Circular Letter shall be applicable until revoked. 5.0 Effectivity This Circular Letter shall take effect upon its publication in a newspaper of general circulation. (SGD.) ROLANDO G. ANDAYA, JR. Secretary Published in The Manila Times on June 22, 2006 .