Purchase of Common-Use Supplies and Equipment

December 19, 2011 BIR MEMORANDUM TO : Deputy Commissioners Assistant Commissioners Division Chiefs And All Concerned SUBJECT : Purchase of Common-Use Supplies and Equipment This refers to Revenue Memorandum Circular No. 44-2011 dated September 8, 2011, which directs the use of the Procurement Service and the Philippine Government Procurement System in Procurement Activities. In furtherance thereof, all concerned are hereby directed to observe the following requirements: 1. Description of property/supplies to be procured should be uniform in all required documents e.g., Purchase Request (PR), Project Procurement Management Plan (PPMP), Requisition and Issue Slip (RIS), Delivery Receipts (DR), Invoices and Obligation Request (ObR); 2. Conform with the format prescribed by the Procurement Service (PS) by category; 3. Items to be procured should be limited, as much as possible, to the items listed in Annex "A" hereof; 4. Request for common use supplies and equipment should be limited to those indicated in the approved PPMP of each office. For strict compliance. (SGD.) CELIA C. KING Deputy Commissioner Resource Management Group ANNEX A ANNUAL PROCUREMENT PLAN FOR 20__ For Common-Use Supplies and Equipment INSTRUCTIONS IN FILLING OUT THE ANNUAL PROCUREMENT PROGRAM (APP) FORM: 1. Indicate the agency's monthly requirement per item in the APP form. The form will automatically compute for the Total Amount per item and the Grand Total. 2. Do not delete any field in the APP Form. 3. For Other Items not available from the Procurement Service but regularly purchased from other sources, agency must specify/indicate the item name under each category and unit price based on their last purchase of the item/s. 4. Submit the duly accomplished APP form in two (2) soft copies and two (2) hard copies (duly signed by Agency officials) to the Agency's respective Budget Management Bureau in the DBM Central Office or to the DBM Regional Office. 5. Consistent with DBM Circular No. 2011-6, the APP for FY 2011 must be submitted on or before September 15, 2011 and the APP for FY 2012 must be submitted on or before November 15, 2011. 6. For further assistance/clarification, agencies may call the Planning Division of the Procurement Service at telephone nos. 561-6116 or 563-9397.