Streamlining the Reportorial Requirement

December 9, 2010 BIR MEMORANDUM TO : All Deputy Commissioners Assistant Commissioners, Large Taxpayers Service (Regular and Excise) and Policy and Planning Service SUBJECT : Streamlining the Reportorial Requirement It is our desire to relieve our field offices with various requests for reports/data to afford them more time to focus on more urgent and important tasks yet we want to ensure that the much needed data and information are available on time for top management use in the planning and decision making processes. DaTICE In order to achieve the above objectives, it is imperative to streamline the reports being prepared and submitted by all offices. Likewise, we encourage sharing of information/data amongst the offices inside and outside functional groups. To effectively carry out the streamlining of reports such that there will be no duplication of reports and only those information currently needed shall be required, you are directed to review the reports required by your offices pursuant to various issuances such as Revenue Memorandum Orders (RMOs) and unnumbered memos. Upon completion of your review, an RMO should be prepared per Service detailing your current reportorial requirements in the enclosed matrix, marked as Annex A. A sample of every prescribed report must be attached to the RMO for the immediate reference of the concerned office/s. The RMO must include the enumeration of obsolete reports resulting from the review conducted. All proposed RMOs must be submitted to Policy and Planning Service, Attention: Management Division not later than February 14, 2011 for the overall checking of all Annex A prior to submission for my consideration and approval. For your strict compliance. (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue ANNEX A INVENTORY OF REPORTS REQUIRED ____________________________ (Name of Service) Name of Report/s Reference Frequency/ Distribution Manner of Submission (Description & Purpose) Issuance Deadline of (Hard copy, thru Submission e-mail or both) Example: Example: Example: (Name of Division) Frequency - Monthly, Original - e-mail address Quarterly (Name of (if thru e-mail) prescribing office) Duplicate - (Name of preparing office) Deadline of Submission - On or before the 10th day of the following month (Name of Division) (Name of Division)