Summary of the Proposed Amendment to Revenue Memorandum Order No. 29-2006 on the Implementing Guidelines and Procedures in the Conduct of Exit Survey for Revenue Officials and Employees Who are to be Separated from the Service and the Inclusion of Exit Interview

December 9, 2019 BIR MEMORANDUM FOR : Caesar R. Dulay Commissioner of Internal Revenue SUBJECT : Summary of the Proposed Amendment to Revenue Memorandum Order No. 29-2006 on the Implementing Guidelines and Procedures in the Conduct of Exit Survey for Revenue Officials and Employees Who are to be Separated from the Service and the Inclusion of Exit Interview Hereunder is the summary of the portions of RMO No. 29-2006 that are proposed to be amended: HTcADC Portions of RMO NO. 20-2006 that are to be amended Proposed changes on RMO No. 29-2006 "III. POLICIES 1. The accomplishment of the exit questionnaire/survey (form Annex "A" hereof) shall form part of the requirements in the issuance of National Office Clearance for revenue officials and employees who will be separated from service by reason of retirement/resignation/transfer to other government office. "III. POLICIES 1. The accomplished exit questionnaire/survey FORM (Parts I and II of Annex "A") and interview conducted (Part III Annex "A") shall be a requirement before the issuance of National Office Clearance (NOC) for revenue officials and employees who will be separated from service by reason of retirement/resignation/transfer to other government office. It should be written in the NOC "EXIT QUESTIONAIRE/SURVEY FORM is accomplished and submitted." It shall be a requirement before routing the NOC. 2. The results of the survey will serve as guide/basis in the improvement of the services of the Bureau in all aspects of revenue operations. 2. The results of the survey and interview will serve as guide/basis in improvement of the services of the Bureau in all aspects of revenue operations. IV. IMPLEMENTING GUIDELINES AND PROCEDURES 1. The Personnel Division/Human Resource Management Unit shall provide concerned employees with the exit questionnaire/survey form to be accomplished upon submission of their application for retirement/letter of resignation/request for transfer to other government office. IV. IMPLEMENTING GUIDELINES AND PROCEDURES 1. The Personnel Division (PD)/Administrative and Human Resource Management Division (AHRMD) shall provide the exit questionnaire/survey form to be accomplished by the concerned employees upon submission of their Letter of Intent to Head of Agency for their application for retirement/resignation/transfer to other government office. 2. The concerned employees shall submit the accomplished exit questionnaire/survey form together with the other requirements for processing of their separation benefits to the Personnel Division/Human Resource Management Unit. 2. The concerned employees shall submit the accomplished exit questionnaire/survey form to the PD/AHRMD. This document shall be a requirement before routing of NOC. This shall also be a required document before the separation/claim benefit will be processed. 3. An interview and accomplishment of Part III of the exit questionnaire/survey form, to be conducted by: National Office Employee Chief of Staff Office of the Commissioner of Internal Revenue/Office of the Deputy Commissioner of Internal Revenue Head Revenue Executive Assistant Regional Office Employee Assistant Regional Director Their signature is a requirement for completion of the Form. 4. Employees shall submit the duly accomplished Form to PD/AHRMD, which shall be the starting point of the NOC by indicating thereof the "EXIT QUESTIONNAIRE AND INTERVIEW UNDERTAKEN." NOC shall be routed thereon. The said Form shall be kept by PD/AHRMD for tabulation and further analysis. 3. The Personnel Division/Human Resource Management Unit shall consolidate and tally the results of the survey using the prescribed tally sheet format (Annex "B"). 5. The PD/AHRMD shall consolidate and tally the results of the survey using the prescribed tally sheet format (Annex B") and summarize the answers of the interviews (Annex "C"). 4. The Human Resource Management Unit in their respective regions shall submit to the Personnel Division the tally sheets monthly on or before the 15th day of the ensuing of month. 6. The AHRMD shall submit to the Personnel Division the tally sheets and summarized interviews on or before the 15th day of the month following the end of quarter in hard and soft copy (excel format) emailed to the Chief, Compensation and Benefits Section (CBS) of PD. 5. The Personnel Division shall collate and consolidate the tally sheets from all offices which shall be submitted to the Research and Statistics Division within fifteen (15) days upon receipt. 7. The Personnel Division shall collate and consolidate the tally sheets and summarized interviews from all offices which shall be submitted to the Research and Statistics Division within fifteen (15) days upon receipt. 6. The Statistics Division shall encode, evaluate and analyze all tally sheets and prepare a report to be submitted to the Assistant Commissioner, Human Resource Development Service within fifteen (15) days upon receipt. 8. The Research and Statistics Division shall evaluate, analyze and prepare a statistical and evaluation report to be submitted to the Assistant Commissioner, Human Resource Development Service within fifteen (15) days upon receipt. 7. The Assistant Commissioner, Human Resource Development Service shall forward the evaluation report to the Office of the Deputy Commissioner-Resource Management Group within fifteen (15) days from receipt. 9. The Assistant Commissioner, Human Resource Development Service shall forward the statistical evaluation report to the Office of the Deputy Commissioner-Resource Management Group within fifteen (15) days from receipt. For your kind consideration and approval. CAIHTE (SGD.) CELIA C. KING Deputy Commissioner Resource Management Group