Strict Enforcement of the Period of Filing and Approval of Application for Leave of Absences

April 10, 2013 BIR MEMORANDUM TO : All Revenue Officials and Employees Concerned SUBJECT : Strict Enforcement of the Period of Filing and Approval of Application for Leave of Absences Upon thorough investigation and careful analysis, the Personnel Division discovered that most of the reasons why employees exhausted their leave credits resulting to their being cancelled in the General Office Payroll were because of tardiness and numerous approved sick/vacation leave of absences filed. AaDSEC In connection therewith, and in an effort to prevent the occurrence of the same, heads of offices are required to strictly enforce the period of filing and approval of application for leave of absences in accordance with Civil Service Laws and Rules such that application for leave of absences filed contrary therewith shall be disapproved. Anent thereto, and pursuant to Rule XVI of the Omnibus Rules Implementing Book V of EO 292 the following guidelines shall be strictly enforced: 1. Application for vacation leave of absence for one (1) full day or more shall be filed five (5) days in advance , otherwise, it shall not be approved. However, the approval of such leave of absence shall be contingent upon the needs of the agency, hence, the grant thereof shall be at the discretion of the head of office concerned; 2. Application for sick leave of absence for one full day or more shall be filed immediately upon employee's return from such leave . Employee must notify his/her immediate supervisor for such absence; 3. Application for sick leave in excess of five (5) successive days shall be accompanied by a proper medical certificate; 4. Sick leave may be filed in advance in cases where an official/employee will undergo medical examination/operation or advised to rest in view of ill health duly supported by a proper medical certificate. In ordinary application for leave already taken not exceeding five (5) days, the head of office may duly determine whether or not granting of sick leave is proper under the circumstances, and may require a medical certificate. For the information, guidance and strict compliance of all concerned. cISDHE (SGD.) KIM S. JACINTO-HENARES Commissioner of Internal Revenue