Full Implementation of the BCS Validation E-mail

November 17, 2017 BANK BULLETIN NO. 16-17 SUBJECT : Full Implementation of the BCS Validation E-mail TO : All Authorized Agent Banks In order to address the issue on the penalties of Authorized Agent Banks (AABs) arising from lack of feedback mechanism on their transmitted BCS files, this Bureau has developed the BCS Validation Electronic Mail which was initially implemented to four pilot AABs last October 2016. It provided the AABs' Head Offices with feedback on the status of their transmitted BCS files. For the full implementation of the above-mentioned feedback mechanism, the following policies and procedures shall be strictly observed by all AABs: 1. Recipients of the BCS Validation E-mail shall be the AABs' Head Offices which shall hand it out to their respective branches. 2. Subject of the validation shall be in detailed format as follows: <Bank Name> BCS File(s) processed in <Revenue Data Center> as of <Processing Date> 3. The BCS Validation E-mail shall be in detailed format as follows: <Agent Type> <Agent Code> <RDO Code> <Municipality Code> <Collection Date> <BCS Code> <BCS Number> If a particular record encountered an error, the following details shall be included in the format mentioned above; <Item No.> <Tax Type> <Collection Mode No.> 4. Use the attached BCS Integrity Code Guide as reference to determine if a BCS number requires an action or not. Please see Annex "A". 5. If there are additional recipients or changes in the target recipients, the AABs' Head Offices shall submit a signed hard copy of the BCS Validation E-mail Notification Request Form to the Systems Development Division (SDD). An e-mailed scan-copy will suffice. Please see Annex "B." For your guidance and strict compliance. (SGD.) CAESAR R. DULAY Commissioner of Internal Revenue ANNEX A Batch Control Sheet (BCS) Integrity Code Guide ANNEX B eCRDC E-Mail Notification Request Form