Resolutions to the Rejected/Unuploaded Batch Control Sheet Transmitted to Concerned Revenue Data Centers/National Office Data Center

February 16, 2021 BANK BULLETIN NO. 05-21 TO : All Authorized Agent Banks SUBJECT : Resolutions to the Rejected/Unuploaded Batch Control Sheet Transmitted to Concerned Revenue Data Centers/National Office Data Center In connection to Bank Bulletin No. 2017-16 relative to the status of the transmitted Batch Control Sheet (BCS) to the concerned Revenue Data Centers/National Office Data Center, all Authorized Agent Banks are advised to follow the procedures provided in the attached Annex "A" in resolving the rejected/unuploaded BCS. HEITAD For your guidance and strict compliance. (SGD.) CAESAR R. DULAY Commissioner of Internal Revenue ANNEX A Batch Control Sheet (BCS) Integrity Code Guide CODE DESCRIPTION RESULT/STATUS ACTIONS TO BE TAKEN BY BIR/AAB 31 NO DISCREPANCY BCS is UPLOADED NONE 18 TAX TYPE AMOUNT NOT EQUAL TO TOT COLLN MODE AMOUNT BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 20 DETAIL AMOUNT NOT EQUAL TO TOTAL TAX TYPE AMOUNT BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 21 BCS AMOUNT NOT EQUAL TO TOTAL DETAIL AMOUNT BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 22 DISCREPANCY BET BCS DOC COUNT AND ACCUM DTL COUNT BCS is UPLOADED Document Count is Defaulted to Detail Count BIR Error handlers must resolve suspension Error 24 BCS TDM AMOUNT NOT EQUAL TO TOTAL TDM DTL AMOUNT BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 29 BCS/NO_TRANS RECORD ALREADY EXISTS IN ITS Record & Whole BCS is REJECTED No Action Required from the AAB unless there is an amendment/correction from the AAB; For corrections/updates, AAB must send letter requesting BIR to cancel previously uploaded BCS and will be replaced by a new BCS Number 32 BCS CHECK AMT NOT EQUAL TO TOTAL DTL CHECK AMT BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 33 INVALID DRAWEE BANK ABBREVIATION BCS is UPLOADED Record is tagged as SUSPENDED BIR Error handlers must resolve suspension Error 1 INVALID COLLECTION AGENT TYPE Record & Whole BCS is REJECTED Check Agent Type used is "B" for BANK 2 INVALID COLLECTION AGENT CODE Record & Whole BCS is REJECTED Check Agent Code (Bank Code) used; Must be defined in ITS and the BIR bank code assigned to the branch 3 INVALID MUNICIPALITY CODE Record & Whole BCS is REJECTED Check Municipality Code used; Must be defined in ITS/codes table 4 INVALID CHARACTERS FOR COLLECTION DATE Record & Whole BCS is REJECTED Check Collection Date; Must be in MM/DD/YYYY format 5 INVALID COLLECTION DATE Record & Whole BCS is REJECTED Check Collection Date; Must be in MM/DD/YYYY format 6 INVALID BCS CODE Record & Whole BCS is REJECTED Check BCS Code, "A" is used for With Payment, "B" for Without Payment 7 BCS NUMBER IS NULL Record & Whole BCS is REJECTED Check BCS Number; Must not be blank or null 8 INVALID CHARACTERS IN BCS NUMBER Record & Whole BCS is REJECTED BCS Number must be 5 digits; Not alphanumeric 9 BCS DOCUMENT COUNT IS NULL Record & Whole BCS is REJECTED Check Document Count; Must not be blank or null 10 INVALID CHARACTERS IN BCS DOCUMENT COUNT Record & Whole BCS is REJECTED Document count must be a numeric 11 BCS TOTAL COLLECTION AMOUNT IS NULL Record & Whole BCS is REJECTED Check BCS Total collection; Must not be blank or null 12 INVALID CHARACTERS IN BCS TOTAL COLLECTION AMOUNT Record & Whole BCS is REJECTED Amount Field should be numeric; No special characters 13 BCS HAS NO DETAILS Record & Whole BCS is REJECTED Check BCS file; File is incomplete 14 PAYMENT TRANSACTION WITH NO COLLECTION MODES Record & Whole BCS is REJECTED Check BCS file; File is incomplete 15 NULL VALUE IN A MANDATORY FIELD Record & Whole BCS is REJECTED Check BCS file; Mandatory field is missing; Refer to File Structure 16 INVALID FIELD VALUE Record & Whole BCS is REJECTED Check BCS file; Field is not valid; Refer to File Structure 17 INVALID COLLECTION MODE Record & Whole BCS is REJECTED Check BCS file; Code used not valid; "C" Cash, "K" Check, "T" TDM 19 INVALID TAX TYPE Record & Whole BCS is REJECTED Check Tax Type used; Must be defined in ITS/Listed in Form and type codes table 23 COLLECTION TRANSACTION WITH NO TAX TYPE Record & Whole BCS is REJECTED Check payment record; Must have tax type 25 INVALID CHARACTERS IN BCS AMOUNT FIELD Record & Whole BCS is REJECTED Amount Field should be numeric; No special characters 26 INVALID COLLECTION AGENT ASSIGNMENT Record & Whole BCS is REJECTED Check RDO assignment; Must be defined in ITS (RDO assigned to the branch by the BIR) 27 CONTAINS INVALID TP CLASSIFICATION Record & Whole BCS is REJECTED Check if Registered Name or Last Name, First Name, Middle Name is filled up 28 CONTAINS INVALID FORM TYPE Record & Whole BCS is REJECTED Check Form Type used; Must be defined in ITS/Listed in Form and type codes table 30 OTHER INTEGRITY ERROR Record & Whole BCS is REJECTED Check for special characters used in Taxpayer Name; Refer to File Structure 34 OUT OF RDC COLLECTION Record & Whole BCS is REJECTED Send file to correct RDC 35 UNCOMPRESSED ERROR Record & Whole BCS is REJECTED RDC to validate processed BCS file in EDT Server; AAB to regenerate BCS File then re-transmit 36 INVALID VERSION Record & Whole BCS is REJECTED RDC to validate processed BCS file in EDT Server; AAB to regenerate BCS File then re-transmit 37 OTHER EDT ERROR Record & Whole BCS is REJECTED RDC to validate processed BCS file in EDT Server; AAB to regenerate BCS File then re-transmit 38 NO BCS HEADER Record & Whole BCS is REJECTED Check BCS file: File is incomplete Other Procedures: 1. Resend all corrected BCS following the existing procedures. 2. For all rejected BCS, the AAB shall use the same BCS Number unless Integrity Error 29 is encountered. Refer to actions to be taken by AAB.