AMLC Resolution No. 42, s. 2017

May 24, 2017 AMLC RESOLUTION NO. 42, S. 2017 Acting on the Memorandum dated 22 May 2017 of the Information Management and Analysis Group of the Anti-Money Laundering Council Secretariat, the Council resolved to: cTDaEH 1. Approve the Manual for the Online Registration System (Annex A). 2. Direct the Covered Persons (CPs) to adopt the unified registration process as indicated in the Online Registration System Manual. 3. Set the validity of the registration at two (2) years. Failure to renew the registration will result in the deactivation of the CP's user access in the AMLC portal. 4. Authorize the Secretariat to issue a Certificate of Registration, with the facsimile signature of the AMLCS Executive Director or the Officer-in-Charge, to successfully-registered CPs, upon request. The said certification will be sent via email as a PDF file. 5. Authorize the Secretariat to publish the list of successful registered MSBs and pawnshops on the AMLC website on a monthly basis subject to the requirements under the Data Privacy Act. 6. Authorize the Executive Director, or in his/her absence, the Officer-in-Charge, to approve revisions and/or amendments to the AMLC Registration Process and the AMLC Reporting Procedures Manual. 7. Request the Bangko Sentral ng Pilipinas, the Securities and Exchange Commission and the Insurance Commission to disseminate this Resolution to covered persons under their jurisdiction. This Resolution supersedes Item 1.3-F of the AMLC Reporting Procedures Manual dated March 2014 and AMLC Resolution No. 34, Series of 2016. May 24, 2017, Manila, Philippines. (SGD.) AMANDO M. TETANGCO, JR. Chairman (Governor, Bangko Sentral ng Pilipinas) (SGD.) TERESITA J. HERBOSA Member (Chairperson, Securities and Exchange Commission) (SGD.) DENNIS B. FUNA Member (Commissioner, Insurance Commission) ATTACHMENT ONLINE REGISTRATION SYSTEM INTRODUCTION One of the many functions of the Anti-Money Laundering Council (AMLC) is "To require and receive covered or suspicious transaction reports (CTRS/STRs) from covered institutions" (section 7.1 of R.A. 9160).Section 1 of RA 10365 amends Section 3 of R.A. 9160 to expand the coverage of the law; it changes the definition from covered institutions to covered persons, whether natural or juridical. ITAaHc In addition, Section 9.c of Resolution No. 11 of the AMLC states, "Covered persons (CPs) shall report to the AMLC all covered transactions and suspicious transactions within five (5) working days from occurrence thereof, unless the AMLC prescribes a different period not exceeding fifteen (15) days. In order to transmit CTRs and STRs, CPs need to register with the AMLC in order to be given access to the AMLC Portal. The Online Registration System for CPs will allow Compliance Officers to manage their user accounts as well as that of their alternates. The system will also provide a means of monitoring CP's user accounts by requiring Compliance Officers to update their information every two (2) years. GUIDELINES 1. Before proceeding with the Online Registration, Compliance Officers (COs)/Associated Persons (APs)/Primary Designated Officers (PDOs) should have document/s showing his/her designation. a. Secretary Certificate and/or Board Resolution and/or General Information Sheet for COs of Banks, Insurance Companies, Securities Companies, Financing Companies, Lending Companies, Pre-Need Companies and all other Covered Persons registered with the SEC as a Corporation. b. Certificate of Associated Persons for APs of Brokerage Companies. c. DTI Certificate for Pawnshops/Money Service Businesses, registered as Single Proprietorship as well as a Document, notarized and signed by the owner of the MSB/Pawnshop designating him/her as the Primary Designated Officer. 2. COs/APs/PDOs should download the Transaction Security Protocol Manual from www.amlc.gov.ph and perform the following steps: a. Download the Gnu Privacy Guard (GPG) software from www.amlc.gov.ph under the Reporting Tools tab. b. Install the GPG Software. c. Generate public key. d. Export public key (file extension is .asc); Be ready with your exported asc file as this will be needed during online registration . e. Get and save the AMLC public key (amlc.asc) from www.amlc.gov.ph under the Reporting Tools tab. f. Import the AMLC Public key (amlc.asc). g. Certify and Sign AMLC Public key. h. Back-up of COs Public key. 3. Once Items 1-2 have been performed/accomplished, COs/APs/PDOs may now proceed with the Online Registration ( https://portal.amlc.gov.ph ). 4. Registration will be processed daily; cut-off time is 1:00 PM, registration received after 1:00 PM will be processed the following day. cSaATC 1. Log-on to https://portal.amlc.gov.ph 2. Click on Register 3. Covered Person Registration page will appear, please read the instructions first before proceeding to Step 1 of 3. Step 1 of 3: Key in details of the Covered Person and Contact Details of the Authorized Officer. Once step 1 of the Registration process is completed, click on Next to go to the 2nd step. Covered Person Registration Note: Be sure to have a scanned copy of your document/s stating your appointment as the CO/AP/PDO; have generated your public key using Kleopatra and have your exported asc file before proceeding to the next page (Step 2 of 3). 4. Step 2 of 3 are the details of the CO/AP/PDO, as well as the key details of their public key. This is also where the CO/AP/PDO uploads supporting documents of his/her appointment and his exported asc file. If there is no alternate, click "Done," otherwise click "Add Alternate." 5. Continue to add details of the alternate, please note that each Covered Person should have at least one alternate. Public key (Key details) of the Alternate is optional. If alternate generated a public key, please continue with the key details 6. Step 3 of 3 shows the Summary of Registration, if all details are correct, Click "Save";to edit details of registration, Click "Previous," to exit page without saving, Click "Exit." 7. After you click Save, a window will appear, showing that Registration has been successful. Please take note of your Reference No. You will need this to check the status of your Registration. HTcADC Registration Successful 8. To verify if your Registration has been successful, please check your registered email and click the link to verify your email address. Note: Email verification will be sent to the email address of the CO/AP/PDO, as well as the designated alternate. 9. After the CO/AP/PDO and alternate have validated their email addresses, this page will appear, just click "Agree." Then click on the "Exit" button. 10. To check the status of your Registration, log-in to https://portal.amlc.gov.ph ,and click on Registration Status. Please enter the reference number of your Registration. If you have not received an email from us requesting verification of your account, please check your registration status, it will show if the email address is still unverified ,if still unverified, please check if the email address is correct and edit accordingly. Then click the "Resend" button. 11. Once AMLC has processed your Registration, you will receive an email from AMLC whether Registration has been approved or disapproved. Below is a sample email of an approved Registration. Please note that AMLC can only approve your Registration when the Compliance Officer and all the registered alternate/s have verified their email addresses . 12. Once registration has been approved, log-in to https://portal.amlc.gov.ph to change your password. Please log in using your email address and system generated password.